Team Assistant

KMK Recruitment; London; On-site; GBP 45,000; Full time

Job summary

A dynamic financial services firm in London's West End is seeking a Team Assistant to provide administrative support in a fast-paced environment. Responsibilities include managing diaries, booking global travel, liaising with teams, and ensuring efficient workflow. Ideal candidates are highly organized and experienced in administrative tasks.

Qualifications

• Previous team/personal assistant experience required.
• Strong MS Office skills and attention to detail are essential.
• Ability to manage a busy workload in a fast-paced environment.

Responsibilities

• Extensive diary management and arranging complex international travel.
• Collate monthly expenses and produce PowerPoint presentations.
• Assist with invoicing and manage the deal log.

Skills

Organisation

Communication

Attention to detail

MS Office

Job description

Team Assistant - Financial Services - West End - £45k - 5 days office (no flex) - MUST have experience of booking global travel and managing diaries!

Team Assistant urgently needed to provide seamless admin support to a super fast paced team within a boutique financial services firm.

Working within an extremely fast paced organisation, they are looking for someone who is super switched on and career driven!

A busy day to day including:

• Extensive diary management (and pro-active management), this would include arranging meetings with portfolio companies, potential advisors, internal meetings, conference calls
• Co-ordinate complex international business travel, arranging transfers/hotels/taxis, taking into consideration time zones
• Arrange necessary lunch and dinner appointments
• Collate and submit monthly expenses
• Produce, update and edit PowerPoint presentations
• Manage the deal log, ensuring all deals are logged, liaising with Associates to ensure all data is recorded
• Manage and maintain the filing and archiving system
• Provide cover during absence or sickness for EAs as required
• Admin tasks, not limited to – maintaining and updating contacts database, photocopying, filing, business cards, couriers, binding
• Assist the IR team with conference prep
• Liaise with Finance Assistant with regards to the deal log, ensuring all updates are communicated effectively for finance system (advising of new deals, etc.)
• Assist the Finance Assistant with invoicing for travel, telecoms to ensure correctly cost coded and accurate with charges
• Run errands as required (visas, lunches for meetings, errands for the partners, etc.

In order to apply you must have previous team/personal assistant experience, strong MS Office and attention to detail, great organisation and communication and the ability to manage a busy workload!

Work hard / Play hard within this super dynamic office!