Sales & Trading Team Assistant

MUFG Americas; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Join a leading financial group as a Personal Assistant supporting the Sales and trading team in London. This role involves managing calendars, organizing travel, and providing administrative support to senior executives. Ideal candidates will have experience in a trading environment and possess strong interpersonal skills.

Qualifications

• Experience on a trading floor supporting senior teams.
• Ability to operate with urgency and prioritize work.

Responsibilities

• Provide full PA support to the Sales and trading business.
• Manage calendars and arrange conference calls.
• Handle travel bookings and expense submissions.

Skills

Interpersonal skills

Attention to detail

Ability to manage workloads

Proactive approach

Structured approach

Job description

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Sales and trading within MUFG EMEA securities

MAIN PURPOSE OF THE ROLE

• Full PA support to the Sales and trading business across the London office on the public side.

KEY RESPONSIBILITIES

• Provide support to all members of the team, including MD’s through to analyst.
• Manage and coordination of senior members calendars (Only business unit heads).
• Arrange conference calls and video conferences (room bookings) as required by the team.
• Manage travel booking and approval processes.
• Submission of expenses and management in line with company policies.
• Responsible for the processing of cross-entity payments (where needed)
• To provide cover and support for other Front Office Administrators where possible and needed.
• Delegate to check and approve team expenses.
• Delegate to monitor team costs, travel and market data.
• Point of contact for the team and hosting visitors from overseas MUFG entities.
• Undertake general administrative duties, printing and binding presentations/internal reports, scanning, ordering office

WORK EXPERIENCE

Experience of being on a trading floor and supporting teams, including senior managing directors.

SKILLS AND EXPERIENCE

• A proactive, motivated approach. The ability to operate with urgency and prioritise work accordingly
• A structured and logical approach to work
• Excellent interpersonal skills
• The ability to manage large workloads and tight deadlines
• Excellent attention to detail and accuracy
• A calm approach, with the ability to perform well in a pressurized environment

PERSONAL REQUIREMENTS

• Personal alignment to MUFG Values
  • Integrity & Responsibility
  • Professionalism & Teamwork
  • Challenge ourselves to grow
• Personal alignment to EMEA Cultural Principles
  • Client Centric
  • People Focused
  • Listen Up, Speak Up
  • Innovate & Simplify
  • Own & Execute

PERFORMANCE AND DUTIES

The role holder will be assessed in accordance with their employing entity’s performance framework and process with relevant input obtained from the dual hatting entity as relevant.

As duties and responsibilities change, the job description will be reviewed and emended in consultation with the role holder. The role holder will carry out other duties as are within the scope, spirit and purpose of the role as requested by their line manager or Department Head.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.

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