Team Assistant

KMK Recruitment; London; On-site; GBP 45,000 - 50,000; Full time

Job summary

A prestigious financial services firm in London's West End is urgently seeking a Team Assistant to provide comprehensive administrative support. The role involves extensive diary management, travel coordination, and organizational tasks within a fast-paced environment, requiring strong MS Office skills and attention to detail. This full-time position offers competitive compensation and a chance to thrive in a dynamic office culture.

Qualifications

• Previous experience as a team/personal assistant required.
• Strong MS Office skills necessary.
• Ability to manage a busy workload.

Responsibilities

• Extensive diary management and arranging meetings.
• Coordinate complex international business travel.
• Produce and update PowerPoint presentations.

Skills

Organizational Skills

Communication

Attention to Detail

Time Management

Proactive Management

Tools

Microsoft Office

Job description

This range is provided by KMK Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from KMK Recruitment

Team Assistant - Financial Services - West End - £45k - 5 days office (no flex) - MUST have experience of booking global travel and managing diaries!

Team Assistant urgently needed to provide seamless admin support to a super fast paced team within a boutique financial services firm.

Working within an extremely fast paced organisation, they are looking for someone who is super switched on and career driven!

A busy day to day including:

• Extensive diary management (and pro-active management), this would include arranging meetings with portfolio companies, potential advisors, internal meetings, conference calls
• Co-ordinate complex international business travel, arranging transfers/hotels/taxis, taking into consideration time zones
• Arrange necessary lunch and dinner appointments
• Collate and submit monthly expenses
• Produce, update and edit PowerPoint presentations
• Manage the deal log, ensuring all deals are logged, liaising with Associates to ensure all data is recorded
• Manage and maintain the filing and archiving system
• Provide cover during absence or sickness for EAs as required
• Admin tasks, not limited to – maintaining and updating contacts database, photocopying, filing, business cards, couriers, binding
• Assist the IR team with conference prep
• Liaise with Finance Assistant with regards to the deal log, ensuring all updates are communicated effectively for finance system (advising of new deals, etc.)
• Assist the Finance Assistant with invoicing for travel, telecoms to ensure correctly cost coded and accurate with charges
• Run errands as required (visas, lunches for meetings, errands for the partners, etc.

In order to apply you must have previous team/personal assistant experience, strong MS Office and attention to detail, great organisation and communication and the ability to manage a busy workload!

Work hard / Play hard within this super dynamic office!

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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