Team Assistant

C&C Search; Greater London; Hybrid; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Hybrid working

Job summary

C&C Search is recruiting a highly organised UK Executive Team Assistant to support the UK CFO and UK COO from London. The role offers hybrid working and regular interaction with senior stakeholders, with occasional travel to regional offices.

The successful candidate will manage complex diaries, coordinate travel and meetings, and provide high-level administrative support across the Executive Office, collaborating closely with the CEO’s EA and broader leadership team.

Qualifications

• Proven experience as an Executive Assistant or Senior Team Assistant supporting senior leaders.
• Excellent complex diary management and meeting coordination.
• Experience arranging travel, itineraries and expenses.

Responsibilities

• Manage complex diaries for UK CFO and UK COO across multiple stakeholders and time zones.
• Provide flexible administrative support across the Executive Leadership Team.
• Organise internal and external meetings, including agendas, papers and logistics.
• Arrange travel, accommodations, itineraries and executive expenses.
• Prepare reports, presentations, meeting notes and executive correspondence.
• Coordinate Executive Office priorities with the CEO's Executive Assistant.
• Provide diary support to the UK CEO during the Executive Assistant’s absence.
• Support leadership meetings, offsites and board-related activities.
• Track actions, deadlines and deliverables; liaise with stakeholders.
• Act as liaison between executives, employees, clients and external contacts.
• Maintain confidential documentation and filing systems.
• Support London office management and general office logistics when required.
• Anticipate executive requirements and resolve scheduling challenges.

Skills

Diary management

Meeting coordination

Travel arrangements

Stakeholder management

Microsoft Office

MS Teams

Executive support

Tools

Microsoft Office

Job description

Job Title: UK Executive Team Assistant supporting the UK CFO and UK COO

Salary: £35,000 to £40,000 per annum

Location: London, with occasional travel to regional offices

Sector: Financial Services

Size of company: Established international organisation

Benefits: Hybrid working and excellent exposure to senior executive leadership

The Opportunity

C&C Search is currently recruiting a highly organised and proactive UK Executive Team Assistant to support the UK CFO and UK COO within an established financial services organisation.

Based in London, this is an excellent opportunity for an experienced Executive Assistant, Senior Team Assistant or Executive Team Assistant who enjoys working with senior leadership. The successful UK Executive Team Assistant will provide high-level administrative and operational support, coordinating complex diaries, meetings, travel and communication across the Executive Office.

The role offers hybrid working, regular interaction with senior stakeholders and the opportunity to make a visible contribution within a fast-paced corporate environment. Occasional travel to regional offices will be required.

Company culture and what makes them great to work for

This organisation offers a professional, collaborative and fast-moving environment where teamwork, clear communication and strong working relationships are valued.

The UK Executive Team Assistant will work closely with senior executives and partner with the Executive Assistant to the CEO. This is an excellent opportunity to become a trusted member of the Executive Office, gain broad business exposure and play an important role in supporting the wider leadership team.

The culture will suit someone who is adaptable, discreet and confident taking ownership while managing changing priorities.

Key responsibilities for this UK Executive Team Assistant position:

• Manage complex diaries for the UK CFO and UK COO, coordinating meetings across multiple stakeholders, priorities and time zones


• Provide flexible administrative support across the Executive Leadership Team


• Organise internal and external meetings, including agendas, papers, presentations, logistics and follow-up actions


• Arrange travel, accommodation, detailed itineraries and executive expenses


• Prepare reports, presentations, meeting notes and executive correspondence


• Work closely with the Executive Assistant to the CEO to coordinate Executive Office priorities


• Provide diary support to the UK CEO during the Executive Assistant’s absence


• Support leadership meetings, offsites, company events and board-related activities


• Track actions, deadlines and key deliverables, proactively following up with stakeholders


• Act as a professional liaison between executives, employees, clients and external contacts


• Maintain confidential documentation, records and filing systems


• Support London office management, facilities and general office logistics when required


• Anticipate executive requirements and resolve scheduling or operational challenges

What background and experience are the company looking for?

• Proven experience as an Executive Assistant, Senior Team Assistant or Executive Team Assistant supporting senior leaders


• Excellent complex diary management and meeting coordination skills


• Experience arranging travel, itineraries and expenses


• Exceptional organisation, prioritisation and time management skills


• A proactive, adaptable and solutions-focused approach


• Excellent written and verbal communication skills


• Strong attention to detail and the ability to manage competing priorities


• Confidence working independently and collaborating with senior stakeholders


• Professionalism and discretion when handling confidential information


• Strong Microsoft Office, Microsoft Teams and calendar management skills


• Experience supporting leadership meetings, offsites or board activities is advantageous


• Financial services or fast-paced corporate experience would be beneficial

Reference: 1365877

At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering across all our recruitment work and training and development programmes. C&C Search fosters a culture of inclusion and belonging and is deeply committed to helping create a fairer society. We partner with clients who are committed to ensuring everybody has a seat at the table and to creating workplaces that reflect their communities, where people can bring their authentic selves to work. We know that varied perspectives generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.