Team Assistant

Bis Recruit; Greater London; On-site; GBP 36,000 - 44,000; Full time

Job summary

Bis Recruit is helping a global architectural firm in London fill a 9 to 12 month FTC Team Assistant role in the Leadership Office to support senior leaders during maternity leave.

The role involves managing calendars, coordinating meetings and international travel, handling documents, expenses, and vendor coordination, and providing client-facing support and event assistance. Suitable for an organised, proactive administrator with strong MS Office/Google Suite skills.

Qualifications

• 3+ years of solid admin experience.
• Strong communication and organisational skills.
• Confident with MS Office/Google Suite.
• Experience with complex travel.
• Architecture/engineering background desirable.
• Global travel organising experience.

Responsibilities

• Complex diary and meeting management.
• International travel and visa coordination.
• Document production and vendor coordination.
• Expenses, budgets and database maintenance.
• Collaboration with admin teams and support for Firm-wide events.
• General Leadership Office support and contribution to office culture.
• Reception support and client hosting.

Skills

Diary management

Meeting coordination

Travel coordination

Client hosting

MS Office

Google Suite

Education

Architecture/Engineering background

Tools

MS Office

Google Suite

Job description

9 to 12 month FTC Team Assistant – Leadership Office (Maternity Cover)

Salary: up to 40K

Our client is a global firm of architects based in the heart of the city who are very close to Liverpool Street Station. They are looking for an organised, proactive Administrator to support Senior Leaders during a maternity cover FTC. You’ll manage busy calendars, coordinate meetings and travel across time zones, and act as a polished first point of contact for clients and visitors.

Key duties:

• Complex diary and meeting management
• International travel and visa coordination
• Document production and vendor coordination
• Expenses, budgets and database maintenance
• Collaboration with admin teams and support for Firm‑wide events
• General Leadership Office support and contribution to office culture
• Reception support and client hosting

About you:

• 3+ years’ solid admin experience
• Strong communication and organisational skills
• Confident with MS Office/Google Suite
• Experience with complex travel
• Architecture/engineering background would be desirable
• Global travel organsing exp needed
• Able to manage projects independently

The ideal candidate will be available ASAP and be able to commit to at least 12 months possibly longer

Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.