Executive Assistant - FTC

Huntress; Leeds; On-site; GBP 33,000 - 36,000; Full time

Benefits offered by this job

Career development opportunities

Modern offices

Excellent benefits package

Job summary

Huntress in Leeds is seeking an Executive Assistant to join a fast-paced team on a 12-month FTC. The role focuses on billing, matter management and supporting the commercial success of the team, with hybrid working (3 days in the office, 2 days from home).

Two years’ EA/PA experience and strong MS Office skills are required. You will support fee earners, manage client records, and coordinate meetings, travel and events in a busy professional services environment.

Qualifications

• At least two years' experience as an Executive Assistant, Personal Assistant or similar support role.
• Strong billing or financial administration experience.
• Excellent communication and organisational skills.
• High attention to detail and the ability to prioritise a busy workload.
• Confidence working with senior stakeholders and strong personalities.
• Advanced Microsoft Office skills.
• A proactive approach with a genuine commitment to delivering exceptional client service.

Responsibilities

• Managing a high volume of billing and supporting fee earners with financial performance
• Matter management, client onboarding and compliance processes
• Supporting business development activities, bids, tenders and client events
• Preparing engagement documentation and managing client records
• Coordinating meetings, travel arrangements and event logistics
• Working closely with finance, business development and compliance teams
• Supporting file management, matter closures and workflow coordination
• Producing reports, presentations and professional documentation
• Providing high-level administrative support to your team

Skills

Billing / financial admin

Executive support

MS Office

Tools

MS Office

Job description

This is a fast-paced Executive Assistant position where you'll play a vital role in keeping the team organised and ensuring work is delivered efficiently. While there is some diary management, this role has a much greater focus on billing, matter management and supporting the commercial success of the team.

Previous legal experience is not essential. We're keen to speak with experienced Executive Assistants or Personal Assistants from any professional services background who are confident working in a busy environment and enjoy building relationships with a range of personalities.

Leeds | Hybrid Working (3 days in the office 2 days form home) | £33,000-£36,000 DoE

This is a 12 months FTC role to cover maternity however there is a strong chance of another role in 12 months time as they have a large PA team that is growing

The Role

• Managing a high volume of billing and supporting fee earners with financial performance
• Matter management, client onboarding and compliance processes
• Supporting business development activities, bids, tenders and client events
• Preparing engagement documentation and managing client records
• Coordinating meetings, travel arrangements and event logistics
• Working closely with finance, business development and compliance teams
• Supporting file management, matter closures and workflow coordination
• Producing reports, presentations and professional documentation
• Providing high-level administrative support to your team

About You

• At least two years' experience as an Executive Assistant, Personal Assistant or similar support role
• Strong billing or financial administration experience
• Excellent communication and organisational skills
• High attention to detail and the ability to prioritise a busy workload
• Confidence working with senior stakeholders and strong personalities
• Advanced Microsoft Office skills
• A proactive approach with a genuine commitment to delivering exceptional client service

What's on Offer?

• Salary between £33,000 and £36,000
• Hybrid working 3 days in the office 2 days from home
• Outstanding career development opportunities
• Modern offices and an excellent benefits package

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.