Executive Assistant - FTC

Huntress - Leeds; Leeds; On-site; GBP 33,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Career development opportunities

Benefits package

Job summary

Huntress - Leeds is seeking an experienced Executive Assistant to keep the team organised and drive efficient delivery. The role focuses on billing, matter management and supporting commercial success, with some diary management.

You'll collaborate with senior stakeholders, manage client records, and coordinate meetings and travel while providing high-level admin support. This is a 12-month FTC with hybrid Leeds working pattern.

Qualifications

• Two years of experience as an Executive Assistant, Personal Assistant or similar role.
• Strong billing or financial administration experience.
• Excellent communication and organizational skills.
• High attention to detail and ability to prioritise a busy workload.
• Confidence working with senior stakeholders and strong personalities.
• Proactive approach with commitment to excellent client service.

Responsibilities

• Manage a high volume of billing and support fee earners with financial performance.
• Matter management, client onboarding and compliance processes.
• Support business development activities, bids, tenders and client events.
• Prepare engagement documentation and manage client records.
• Coordinate meetings, travel arrangements and event logistics.
• Work closely with finance, business development and compliance teams.
• Support file management, matter closures and workflow coordination.
• Produce reports, presentations and professional documentation.
• Provide high-level administrative support to the team.

Skills

Billing experience

Financial administration

Microsoft Office

Stakeholder management

Tools

Microsoft Office

Job description

This is a fast-paced Executive Assistant position where you'll play a vital role in keeping the team organised and ensuring work is delivered efficiently. While there is some diary management, this role has a much greater focus on billing, matter management and supporting the commercial success of the team.

Previous legal experience is not essential. We're keen to speak with experienced Executive Assistants or Personal Assistants from any professional services background who are confident working in a busy environment and enjoy building relationships with a range of personalities.

Leeds Hybrid Working (3 days in the office 2 days form home) 33,000- 36,000 DoE

12 months FTC role to cover maternity however there is a strong chance of another role in 12 months time as they have a large PA team that is growing

The Role

Your responsibilities will include:

• Managing a high volume of billing and supporting fee earners with financial performance
• Matter management, client onboarding and compliance processes
• Supporting business development activities, bids, tenders and client events
• Preparing engagement documentation and managing client records
• Coordinating meetings, travel arrangements and event logistics
• Working closely with finance, business development and compliance teams
• Supporting file management, matter closures and workflow coordination
• Producing reports, presentations and professional documentation
• Providing high-level administrative support to your team

About You

You'll ideally have:

• At least two years' experience as an Executive Assistant, Personal Assistant or similar support role
• Strong billing or financial administration experience
• Excellent communication and organisational skills
• High attention to detail and the ability to prioritise a busy workload
• Confidence working with senior stakeholders and strong personalities
• Advanced Microsoft Office skills
• A proactive approach with a genuine commitment to delivering exceptional client service

What's on Offer?

• Salary between 33,000 and 36,000
• Hybrid working 3 days in the office 2 days from home
• Outstanding career development opportunities
• Modern offices and an excellent benefits package

If you're looking for a challenging, rewarding Executive Assistant role where you can make a real impact, we'd love to hear from you.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.