Executive Assistant

Victoria Lindfield Associates; Greater London; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

pension

gym contribution

Job summary

Victoria Lindfield Associates is seeking an Executive Assistant to support three Partners in a global marketing and communications consultancy. The role covers diary management, international travel coordination, HR administration, recruitment support for UK/US, and board meeting organisation.

The position involves supporting the London and US offices, managing IT and office equipment, and coordinating team events.

Qualifications

• Experience with complex diary management across multiple time zones.
• Experience coordinating international travel arrangements.
• Confident communicator, able to manage expectations and push back when needed.
• Emotionally robust, able to liaise with high profile clients confidently.
• Ambassadorial, eager to learn and add value.
• IT literate and comfortable with office tech.

Responsibilities

• Proactive diary support for Partners including international scheduling.
• Booking/coordination of international travel.
• HR administration including leaver/joiner processes and recruitment support UK/US.
• Organisation of Partner board meetings including documentation and circulation, support for annual strategy day.
• Day-to-day office administration for London/US office.
• Oversight of IT/office equipment.
• Organisation of team socials and recognition initiatives.
• Oversight of suppliers and ad hoc purchasing.

Skills

Complex diary management

International travel coordination

Confident communicator

Emotionally robust

Ambassadorial

IT literate

Job description

Executive Assistant- Communications Consultancy – £35k-£40k and benefits. 12 months FTC. City.

We are working with a global marketing and communications consultancy with a friendly and supportive culture, who are looking for an Executive Assistant to cover a period of maternity. Providing executive assistance to three Partners, you will also support the smooth running of the London and US office with a broad range of duties including HR administration, recruitment and presentation support.

Open on previous industry experience, this is a role for someone who is keen and quick to learn, ambitious, driven, and willing to grow within the role and business. If you are a confident communicator, hands on and ready for your next challenge, then this is a superb opportunity!

Duties include:

• Proactive diary support for Partners including international scheduling
• Booking/coordination of international travel
• HR administration including leaver/joiner processes, assistance with UK/US recruitment, onboarding/offboarding employees, coordination of intern reviews
• Organisation of Partner board meetings including documentation and circulation, supporting annual strategy day
• Day to day office administration for London/US office
• Oversight of IT/office equipment
• Organisation of team socials/recognition initiatives
• Oversight of suppliers/ad hoc purchasing

Candidate profile:

• Experienced with complex diary management/scheduling of meetings across time zones
• Experience of international travel organisation
• Confident communicator, able to manage expectations and push back when needed
• Emotionally robust, able to liaise confidently with high profile clients
• Ambassadorial, willing, keen to learn/add value
• IT literate

Salary & benefits:

• Benefits include pension and gym contribution