Team Assistant

King & Spalding LLP; Greater London; Sur place; GBP 26 000 - 32 000; Plein temps

Résumé du poste

King & Spalding LLP in London seeks a Team Assistant to provide practical, reliable and high-quality administrative support to Legal Practice Assistants and the wider legal teams. This entry-level role offers growth opportunities as you learn to handle routine tasks and support day-to-day operations for lawyers and clients.

The candidate should be organised, enthusiastic, helpful and eager to learn, with good attention to detail and a positive approach to supporting others.

Qualifications

• Entry-level or developing business support role assisting Legal Practice Assistants (LPAs) and wider legal teams.
• Organised, enthusiastic, helpful and willing to learn with good attention to detail.

Responsabilités

• Provide day-to-day administrative and organisational support to LPAs, lawyers and office teams.
• Assist LPAs with filing, photocopying, scanning, printing, and document management.
• Respond to routine requests in person, by phone and by email; escalate when needed.
• Support diary administration, meeting arrangements, room bookings, and video conference logistics.
• Coordinate internal meetings and office events; assist with travel arrangements and emergency cover.
• Assist with other office services teams (IT, records, finance, billing, reception).
• Prepare, format and proofread routine documents using firm templates and house style.
• Develop core document production skills in Word, PDF conversion and track changes.

Outils

Microsoft Word

PowerPoint

Description du poste

Job Description: Team Assistant

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

Location: London

Reports to: LPA Manager

Work hours: Monday to Friday, 09:30 to 17:30

This position is non-exempt. Due to the nature of the work associated with this position, it may require additional working hours beyond the standard working week.

King & Spalding is seeking a Team Assistant to provide practical, reliable and high-quality administrative support in our London office. This is an entry-level or developing business support role designed to assist the Legal Practice Assistants and wider legal teams with routine administrative, organisational and office support tasks, while building the skills, confidence and experience needed to develop into broader legal practice support over time.

The successful candidate will be organised, enthusiastic, helpful and willing to learn, with good attention to detail and a positive approach to supporting others. The role will focus primarily on assisting LPAs with day-to-day administrative work, helping the team deliver a smooth and responsive service to lawyers and clients. As the candidate develops, they may be given opportunities to take on more advanced tasks under guidance and supervision.

KEY RESPONSIBILITIES:

• Provide day-to-day administrative and organisational support to Legal Practice Assistants, lawyers and wider office teams, helping ensure routine tasks are completed accurately, promptly and professionally.
• Assist LPAs with filing, photocopying, scanning, printing, compiling, saving, naming and distributing documents and materials.
• Respond to routine requests in person, by telephone and by email as promptly as possible, escalating queries or unfamiliar matters to LPAs or other colleagues where appropriate.
• Support LPAs with diary administration, meeting arrangements, room bookings, video conference links, catering, event materials and other meeting logistics.
• Assist with coordination of internal meetings, visitor arrangements, office events, sponsored events, pro bono events and other local office activities where required.
• Help coordinate administrative support from other teams, including office services, IT, records, finance, billing, document production, reception and other relevant business services teams.
• Prepare, amend, format and proofread routine correspondence, presentations, reports, meeting materials and other documents using firm templates and house style, with guidance as needed.
• Develop core document production skills, including Microsoft Word formatting, track changes, PDF conversion, document comparison, numbering, tables and other routine formatting tools.
• Assist LPAs with matter administration tasks, including opening files, maintaining matter records, archiving, updating trackers, saving correspondence and supporting good file hygiene in line with firm procedures.
• Assist with basic billing, expense and finance administration, including time-entry reminders, expense submissions, invoice processing, draft bill support and liaison with finance teams as required.
• Support administrative tasks relating to travel arrangements, itineraries, meeting packs, call sheets, contact lists, biographies, credentials materials and business development materials.
• Maintain contacts, distribution lists, office calendars, shared resources and other team administration tools where required.
• Attend relevant firm meetings, training sessions and IT workshops to build knowledge of firm systems, processes and expectations.
• Work closely with LPAs to understand lawyer preferences, team priorities, local office processes and firm systems, building confidence and capability over time.
• Take on appropriate development opportunities under guidance, including more advanced lawyer support, diary assistance, travel coordination, expenses, matter opening, PowerPoint support, contact management, archiving and other LPA-related tasks as skills develop.
• Provide practical cover and support to LPAs, Team Assistants and other business support colleagues during busy periods, absences or changing business needs.
• Manage assigned tasks carefully, ask for guidance where needed, prioritise work sensibly and escape capacity issues, conflicting deadlines or unfamiliar requests promptly.
• Use relevant firm systems accurately and responsibly, with training and support as required.

Follow firm policies and procedures relating to confidentiality, data protection, information security, file management, bil