Team Assistant

Interpath; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading advisory firm in Glasgow is seeking a Team Assistant to support its directors. This role involves varied tasks like diary management, document preparation, and coordinating business development events. The ideal candidate is organized, adaptable, and possesses excellent communication skills, contributing to the team's effectiveness.

Benefits

Competitive salary package

Comprehensive benefits

Qualifications

• Experience as a Personal Assistant/Executive Assistant/Secretary preferred.
• Strong work ethic and initiative to see tasks through.
• Ability to work well under pressure in a fast-paced environment.

Responsibilities

• Diary management, organizing meetings and travel.
• Prepare documents, manage CRM databases, and coordinate events.
• Assist with office tasks and support the Administration Team.

Skills

Organisational skills

Communication skills

Time management

IT literacy

Education

Five GCSEs or equivalent including English and Maths

Tools

MS Office

Job description

Interpath is an international and fast-growing advisory business with deep expertise in a broad range of specialisms spanning deals, advisory and restructuring capabilities.

We deliver tangible results for global businesses, their investors, and stakeholders when complex problems arise, and critical decisions need to be made. Interpath is agile, independent, and conflict-free, and our passion for doing what's right, every time, sets us apart.

Our diverse teams provide specialist technical knowledge combined with deep sector experience across our service line specialisms. Since our foundation in 2021, Interpath has grown rapidly, and we now have a presence across the UK, Ireland, France, Germany, Austria, Spain, BVI, Cayman Islands, Bermuda, Barbados, and Hong Kong. By 2030 we aim to be one of the world's leading advisory firms with a truly global footprint.

We have an exciting opportunity for an Team Assistant to provide excellent support to a group of Interpath Directors.

The role requires initiative, proactivity, flexibility, and discretion. This is a fast paced, highly varied role supporting a large team. The ability to learn new skills quickly and to build relationships is essential. You will be enthusiastic, keen to learn, highly organised and diligent.

Key Accountabilities:

• Diary management - organise meetings and conference calls, book meeting rooms and organise catering, as required, and make good use of stakeholders' time.
• Prepare accurate documents including letters, meeting notes, agendas, reports, presentation slides, etc., and use appropriate branding when required.
• Arrange travel/accommodation and be mindful of cost when booking flights, rail, and hotels.
• Process accurate expense claims ensuring they are submitted on time.
• Preparation of client fees and other financial administration tasks.
• Ensure that the CRM database/Salesforce is kept up to date.
• Assist with the co-ordination of business development events, i.e. compile invitees list, manage invitations/responses, liaise with venue to discuss requirements/hospitality, etc.
• Arrange seminars and training events, as required.
• Answer and direct any incoming telephone calls promptly and politely.
• Assist with office facility tasks when required, e.g. reception cover, placing stationery/catering supply orders, setting up of meeting rooms to accommodate meetings/events and take on board any additional ad-hoc requests.
• Assist Administration Team colleagues when required, e.g. share tasks/cover absences.

Requirements

• Experience as a Personal Assistant/Executive Assistant/Secretary is advantageous, however a track record of strong organisational and communication skills will be considered.
• Five GCSEs or equivalent including English and Maths preferred, however strong work experience will be prioritised.
• Be able to build effective working relationships with other Interpath colleagues to support business effectiveness and be a strong team player.
• Excellent work ethic and a willingness to take the initiative and ownership to see things through to completion.
• Proactively identify/highlight issues to ensure appropriate prioritisation is made and deadlines are met.
• Strong organisational skills and excellent attention to detail and an ability to provide information to a high standard.
• Excellent verbal/written communication skills and interact well with both internal and external clients.
• Proactive and possess exceptional time management skills to effectively prioritise workload.
• Ability to work well under pressure in a fast-paced environment.
• IT literate with a strong knowledge in MS Office including Word, Excel, Outlook and PowerPoint.

Benefits

Benefits

At Interpath, our people lie at the heart of our business. That's why we provide employees with a competitive and comprehensive reward package including compelling salaries and a range of core and optional benefits. Read more about our benefits; Company Benefits - Interpath

Unsolicited Resumes from Third-Party Recruiters

Please note that Interpath do not accept unsolicited resumes from third-party recruiters. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that Interpath will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.