Team Secretary - HSCP South Sector

NHS Scotland; Glasgow; On-site; GBP 22,000 - 30,000; Full time

Job summary

NHS Greater Glasgow and Clyde is seeking a competent and passionate secretarial support specialist for its Clinical Team. The role involves managing administrative tasks including diary management, clinic administration, and communication with patients. It requires proficiency in Microsoft Office and office systems, aiming to enhance community healthcare services. Join a diverse workforce committed to delivering exceptional healthcare across Glasgow.

Qualifications

• Proficient in Microsoft Office to set up documents and maintain databases.
• Competent in using various computer packages.
• Experience in an office environment and operation of office systems.

Responsibilities

• Provide day-to-day secretarial and administrative support to the Clinical Team.
• Manage diaries, clinics, and maintain patient information in EMIS.
• Handle varied inquiries from patients and relatives.

Skills

Microsoft Office

Office equipment operation

Communication

Education

ECDL or equivalent

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The post holder will be expected to provide the day to day comprehensive, confidential, and efficient secretarial and administrative support to all team members of the Clinical Team within the CMHT. This will include typing of clinics using digital dictation, diary management, general clinic management and all aspects of keeping EMIS up to date with relevant patient information. Also dealing with varied enquires from patients and relatives.

You should

• be proficient in the use of Microsoft Office to set up documents and maintain and update databases/spreadsheets,
• be competent in the use of a range of computer packages evidenced by experience or formal qualifications e.g. ECDL.
• be able to work independently much of the time managing calls and emails
• have knowledge of working in an office environment and of operation of office equipment and systems. This may be through formal training or work experience.
  
  

Informal Contact, Suzanne Catterall, MH Sector Administrator email [e-mail] Contact no. 0141 303 8900

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

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