Enable job alerts via email!

Team Assistant

Interpath

Glasgow

On-site

GBP 22,000 - 28,000

Full time

2 days ago

Be an early applicant

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

Interpath seeks a proactive Team Assistant to support Directors. This fast-paced role involves diary management, preparing documents, and arranging travel. Ideal candidates will possess strong organizational skills, excellent communication, and a willingness to learn. Join us in delivering outstanding support in an agile advisory environment.

Benefits

Competitive salary

Comprehensive reward package

Qualifications

Experience as a Personal Assistant, Executive Assistant, or Secretary is advantageous.
Strong work experience will be prioritized over formal qualifications.

Responsibilities

Diary management - organize meetings and book venues.
Prepare accurate documents including reports and presentation slides.
Arrange travel and accommodation while mindful of costs.

Skills

Organizational skills

Communication skills

Time management

Discretion

Initiative

Education

Five GCSEs including English and Maths

Tools

MS Office

Interpath is an international and fast-growing advisory business with deep expertise in a broad range of specialisms spanning deals, advisory and restructuring capabilities.

We deliver tangible results for global businesses, their investors, and stakeholders when complex problems arise, and critical decisions need to be made. Interpath is agile, independent, and conflict-free, and our passion for doing what's right, every time, sets us apart.

Our diverse teams provide specialist technical knowledge combined with deep sector experience across our service line specialisms. Since our foundation in 2021, Interpath has grown rapidly, and we now have a presence across the UK, Ireland, France, Germany, Austria, Spain, BVI, Cayman Islands, Bermuda, Barbados, and Hong Kong. By 2030 we aim to be one of the world's leading advisory firms with a truly global footprint.

We have an exciting opportunity for an Team Assistant to provide excellent support to a group of Interpath Directors.

The role requires initiative, proactivity, flexibility, and discretion. This is a fast paced, highly varied role supporting a large team. The ability to learn new skills quickly and to build relationships is essential. You will be enthusiastic, keen to learn, highly organised and diligent.

Key Accountabilities:

Diary management - organise meetings and conference calls, book meeting rooms and organise catering, as required, and make good use of stakeholders' time.
Prepare accurate documents including letters, meeting notes, agendas, reports, presentation slides, etc., and use appropriate branding when required.
Arrange travel/accommodation and be mindful of cost when booking flights, rail, and hotels.
Process accurate expense claims ensuring they are submitted on time.
Preparation of client fees and other financial administration tasks.
Ensure that the CRM database/Salesforce is kept up to date.
Assist with the co-ordination of business development events, i.e. compile invitees list, manage invitations/responses, liaise with venue to discuss requirements/hospitality, etc.
Arrange seminars and training events, as required.
Answer and direct any incoming telephone calls promptly and politely.
Assist with office facility tasks when required, e.g. reception cover, placing stationery/catering supply orders, setting up of meeting rooms to accommodate meetings/events and take on board any additional ad-hoc requests.
Assist Administration Team colleagues when required, e.g. share tasks/cover absences.

Interpath is an international and fast-growing advisory business with deep expertise in a broad range of specialisms spanning deals, advisory and restructuring capabilities.

We have an exciting opportunity for an Team Assistant to provide excellent support to a group of Interpath Directors.

Key Accountabilities:

Diary management - organise meetings and conference calls, book meeting rooms and organise catering, as required, and make good use of stakeholders' time.
Prepare accurate documents including letters, meeting notes, agendas, reports, presentation slides, etc., and use appropriate branding when required.
Arrange travel/accommodation and be mindful of cost when booking flights, rail, and hotels.
Process accurate expense claims ensuring they are submitted on time.
Preparation of client fees and other financial administration tasks.
Ensure that the CRM database/Salesforce is kept up to date.
Assist with the co-ordination of business development events, i.e. compile invitees list, manage invitations/responses, liaise with venue to discuss requirements/hospitality, etc.
Arrange seminars and training events, as required.
Answer and direct any incoming telephone calls promptly and politely.
Assist with office facility tasks when required, e.g. reception cover, placing stationery/catering supply orders, setting up of meeting rooms to accommodate meetings/events and take on board any additional ad-hoc requests.
Assist Administration Team colleagues when required, e.g. share tasks/cover absences.

Requirements

Experience as a Personal Assistant/Executive Assistant/Secretary is advantageous, however a track record of strong organisational and communication skills will be considered.
Five GCSEs or equivalent including English and Maths preferred, however strong work experience will be prioritised.
Be able to build effective working relationships with other Interpath colleagues to support business effectiveness and be a strong team player.
Excellent work ethic and a willingness to take the initiative and ownership to see things through to completion.
Proactively identify/highlight issues to ensure appropriate prioritisation is made and deadlines are met.
Strong organisational skills and excellent attention to detail and an ability to provide information to a high standard.
Excellent verbal/written communication skills and interact well with both internal and external clients.
Proactive and possess exceptional time management skills to effectively prioritise workload.
Ability to work well under pressure in a fast-paced environment.
IT literate with a strong knowledge in MS Office including Word, Excel, Outlook and PowerPoint.

Benefits

At Interpath, our people lie at the heart of our business. That's why we provide employees with a competitive and comprehensive reward package including compelling salaries and a range of core and optional benefits. Read more about our benefits; Company Benefits - Interpath

Unsolicited Resumes from Third-Party Recruiters

Please note that Interpath do not accept unsolicited resumes from third-party recruiters. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that Interpath will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Administrative

Referrals increase your chances of interviewing at Interpath by 2x

Receptionist/Clerical Officer - Administration

East Dunbartonshire, Scotland, United Kingdom 4 days ago

Receptionist/Clerical Officer - Administration

Milngavie, Scotland, United Kingdom 4 days ago