Team Assistant

TM UK (Web); Camden Town; On-site; GBP 30,000 - 42,000; Full time

Job summary

Channel 5 in the UK is seeking a proactive Team Assistant/Project Coordinator to support the Operations and Strategy teams. You will manage diaries, organise meetings, and coordinate cross-functional initiatives to keep delivery on track.

You will maintain project plans, trackers, governance packs, and status reports, while handling purchase orders, invoices, and budget tracking. Strong communication and MS Office skills are essential, with attention to detail and collaborative spirit.

Qualifications

• Experience in a Team Assistant, Project Coordinator, PMO, or similar operations support role.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Experience supporting projects through planning, reporting, governance, and documentation.
• Excellent written and verbal communication skills with confidence engaging stakeholders at all levels.
• Proficient in Microsoft Office (PowerPoint, Excel, Word and Outlook) and project collaboration tools.
• Experience managing purchase orders, invoices, and budget tracking.
• Knowledge of project management methodologies is desirable.
• A proactive, collaborative approach with strong attention to detail and problem-solving skills.

Responsibilities

• Provide proactive diary management, meeting coordination, and administrative support for the Operations and Strategy teams.
• Organise meetings, prepare agendas, capture minutes and actions, and follow up on key deliverables.
• Support the coordination of projects by maintaining project plans, trackers, action logs, RAID/RAG logs, and status reports.
• Monitor project milestones and deadlines, escalating risks and helping project leads keep delivery on track.
• Prepare presentations, reports, governance packs, and other project documentation for senior stakeholders.
• Coordinate communication across cross-functional teams, ensuring project updates, actions, and decisions are shared effectively.
• Support project governance by maintaining documentation, reporting, and action trackers.
• Raise purchase orders, process invoices, track project spend, and support budget administration.
• Arrange domestic and international travel in line with company policies.
• Maintain team administration, including records, annual leave, and other operational activities.
• Collaborate with internal teams, third-party suppliers, and stakeholders to support the successful delivery of business initiatives.
• Identify opportunities to improve administrative and project processes and maintain effective team documentation.
• Provide flexible support across operational, strategic, and business priority projects as required.

Skills

Organisational skills

Time management

Stakeholder engagement

Budget tracking

Cross-functional coordination

Communication

Purchase orders & invoicing

Project documentation

Attention to detail

Proactive teamwork

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Job description

Overview of Role

Provide high-quality administrative, operational, and project coordination support to the Operations and Strategy teams. The role is responsible for ensuring the smooth day-to-day running of the function while supporting the planning, coordination, governance, and delivery of operational and strategic initiatives.

Key Responsibilities

• Provide proactive diary management, meeting coordination, and administrative support for the Operations and Strategy teams.
• Organise meetings, prepare agendas, capture minutes and actions, and follow up on key deliverables.
• Support the coordination of projects by maintaining project plans, trackers, action logs, RAID/RAG logs, and status reports.
• Monitor project milestones and deadlines, escalating risks and helping project leads keep delivery on track.
• Prepare presentations, reports, governance packs, and other project documentation for senior stakeholders.
• Coordinate communication across cross-functional teams, ensuring project updates, actions, and decisions are shared effectively.
• Support project governance by maintaining documentation, reporting, and action trackers.
• Raise purchase orders, process invoices, track project spend, and support budget administration.
• Arrange domestic and international travel in line with company policies.
• Maintain team administration, including records, annual leave, and other operational activities.
• Collaborate with internal teams, third-party suppliers, and stakeholders to support the successful delivery of business initiatives.
• Identify opportunities to improve administrative and project processes and maintain effective team documentation.
• Provide flexible support across operational, strategic, and business priority projects as required.

What we are looking for

• Experience in a Team Assistant, Project Coordinator, PMO, or similar operations support role.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Experience supporting projects through planning, reporting, governance, and documentation.
• Excellent written and verbal communication skills with confidence engaging stakeholders at all levels.
• Proficient in Microsoft Office (particularly PowerPoint, Excel, Word and Outlook) and project collaboration tools.
• Experience managing purchase orders, invoices, and budget tracking.
• Ability to coordinate cross-functional teams and maintain accurate project records and reporting.
• Knowledge of project management methodologies is desirable.
• A proactive, collaborative approach with strong attention to detail and problem-solving skills.
• Experience supporting technology, digital, or operational projects is advantageous.

Channel 5 is an award-winning public service broadcaster and the UK's third latest commercial TV station, reaching 3 in 4 of the UK viewing public each month. The channel has a diverse schedule of original programmes across genres including issue-led documentaries, popular factual, accessible history, stunning natural history, inclusive entertainment and reality, top level sport, high quality scripted programming, headline-grabbing current affairs and critically acclaimed children's and news programming. Channel 5 is a unit of Paramount Global.