Team Assistant

Paramount Pictures; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Paramount Pictures in the United Kingdom is seeking an organized Team Assistant/Project Coordinator to provide administrative, operational, and governance support to the Operations and Strategy teams.

You will manage diaries, coordinate meetings, maintain project plans and trackers, and help ensure timely delivery of strategic initiatives across cross-functional teams.

Qualifications

• Experience in a Team Assistant, Project Coordinator, PMO, or similar operations support role.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Experience supporting projects through planning, reporting, governance, and documentation.
• Excellent written and verbal communication skills with confidence engaging stakeholders at all levels.
• Proficient in Microsoft Office (PowerPoint, Excel, Word and Outlook) and project collaboration tools.
• Experience managing purchase orders, invoices, and budget tracking.
• Ability to coordinate cross-functional teams and maintain accurate project records and reporting.
• Knowledge of project management methodologies is desirable.
• A proactive, collaborative approach with strong attention to detail and problem-solving skills.
• Experience supporting technology, digital, or operational projects is advantageous.

Responsibilities

• Provide proactive diary management, meeting coordination, and administrative support for the Operations and Strategy teams.
• Organise meetings, prepare agendas, capture minutes and actions, and follow up on key deliverables.
• Support the coordination of projects by maintaining project plans, trackers, action logs, RAID/RAG logs, and status reports.
• Monitor project milestones and deadlines, escalating risks and helping project leads keep delivery on track.
• Prepare presentations, reports, governance packs, and other project documentation for senior stakeholders.
• Coordinate communication across cross-functional teams, ensuring project updates, actions, and decisions are shared effectively.
• Support project governance by maintaining documentation, reporting, and action trackers.
• Raise purchase orders, process invoices, track project spend, and support budget administration.
• Arrange domestic and international travel in line with company policies.
• Maintain team administration, including records, annual leave, and other operational activities.
• Collaborate with internal teams, third-party suppliers, and stakeholders to support the successful delivery of business initiatives.
• Identify opportunities to improve administrative and project processes and maintain effective team documentation.
• Provide flexible support across operational, strategic, and business priority projects as required.

Skills

Diary management

Meeting coordination

Project coordination

Governance documentation

Budget tracking

Purchase orders

Stakeholder communication

Cross-functional teamwork

PowerPoint

Excel

Word

Outlook

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Job description

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Overview of Role

Provide high-quality administrative, operational, and project coordination support to the Operations and Strategy teams. The role is responsible for ensuring the smooth day-to-day running of the function while supporting the planning, coordination, governance, and delivery of operational and strategic initiatives.

Key Responsibilities

• Provide proactive diary management, meeting coordination, and administrative support for the Operations and Strategy teams.
• Organise meetings, prepare agendas, capture minutes and actions, and follow up on key deliverables.
• Support the coordination of projects by maintaining project plans, trackers, action logs, RAID/RAG logs, and status reports.
• Monitor project milestones and deadlines, escalating risks and helping project leads keep delivery on track.
• Prepare presentations, reports, governance packs, and other project documentation for senior stakeholders.
• Coordinate communication across cross-functional teams, ensuring project updates, actions, and decisions are shared effectively.
• Support project governance by maintaining documentation, reporting, and action trackers.
• Raise purchase orders, process invoices, track project spend, and support budget administration.
• Arrange domestic and international travel in line with company policies.
• Maintain team administration, including records, annual leave, and other operational activities.
• Collaborate with internal teams, third-party suppliers, and stakeholders to support the successful delivery of business initiatives.
• Identify opportunities to improve administrative and project processes and maintain effective team documentation.
• Provide flexible support across operational, strategic, and business priority projects as required.

What we are looking for

• Experience in a Team Assistant, Project Coordinator, PMO, or similar operations support role.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Experience supporting projects through planning, reporting, governance, and documentation.
• Excellent written and verbal communication skills with confidence engaging stakeholders at all levels.
• Proficient in Microsoft Office (particularly PowerPoint, Excel, Word and Outlook) and project collaboration tools.
• Experience managing purchase orders, invoices, and budget tracking.
• Ability to coordinate cross-functional teams and maintain accurate project records and reporting.
• Knowledge of project management methodologies is desirable.
• A proactive, collaborative approach with strong attention to detail and problem-solving skills.
• Experience supporting technology, digital, or operational projects is advantageous.

Channel 5 is an award-winning public service broadcaster and the UK's third latest commercial TV station, reaching 3 in 4 of the UK viewing public each month. The channel has a diverse schedule of original programmes across genres including issue-led documentaries, popular factual, accessible history, stunning natural history, inclusive entertainment and reality, top level sport, high quality scripted programming, headline-grabbing current affairs and critically acclaimed children's and news programming. Channel 5 is a unit of Paramount Global.

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you have any difficulties in applying or require access needs arising from a mobility or any other impairment please let us know by emailing [e-mail] or calling 0207 555 1234. We can then ensure your experience and visit is as smooth and enjoyable as possible.