Team Assistant ITV Careers

Deaf Unity; Leeds; On-site; GBP 18,000 - 24,000; Part time

Job summary

ITV Leeds is seeking an experienced part-time administrative assistant to support the Content Services Senior Manager and Head of Content Library. The role focuses on organisational duties, diary management, travel bookings, and general admin across the teams.

You will handle invoices, leave tracking, minute taking, and help with events and monthly reporting. This on-site position offers variety and collaborative work across departments at ITV Leeds.

Qualifications

• Diary management with scheduling & conflicting priorities.
• High proficiency in Google Workspace apps.
• Experience taking accurate meeting minutes.

Responsibilities

• Diary management including arranging meetings and calendar coordination.
• Arrange travel and accommodation using internal booking systems.
• Process invoices, purchase orders and expenses in finance systems.
• Maintain internal leave tracking system and user setup.
• Assist in planning and delivering team events.
• Take meeting notes/minutes and track follow-ups.
• Provide general admin support to the department heads.
• Support monthly stats and financial reporting to Finance.
• Plan and arrange work experience students and HR onboarding forms.
• Prepare monthly department reports and assist in Digitisation projects.

Skills

Diary management

Google Workspace

Minute-taking

Organisational skills

Communication skills

Discretion

Job description

Workplace, ITV Leeds

12 month fixed term role, Part time (22.5 hours per week)

The Role

To provide administrative support to the Content Services Senior Manager and Head of Content Library, and carry out general organisational, administrative and operational duties for the teams.

Key responsibilities

• Diary management including arranging meetings, booking time in calendars and liaising with multiple departments, stakeholders and suppliers.
• Arranging travel and accommodation using bespoke booking systems
• Processing invoices and purchase orders and expenses using internal finance systems
• Managing the internal leave tracking system including setting up new users and maintenance
• Assisting with planning and delivering team events
• Taking meeting notes / minutes
• General administration duties for the department including purchasing office/technical equipment when required
• Support and maintenance of key social media and marketing channels including the Content Services website
• Providing administrative support to the Heads of Department
• Support and assistance in providing Monthly Stats and Financial Reporting to Finance
• Planning and arranging work experience students, creating agendas and completing the relevant forms for HR before they arrive.
• Monthly reports on the department, with the aim to update the wider CS&D
• Project support on the Content Library’s Digitisation programme
• Assisting the teams with operational tasks, such as timecode capture, archive research tasks and metadata enrichment

Skills you’ll need (minimum criteria)

• Diary Management: Proven track record in complex diary management, scheduling, and managing conflicting priorities.
• Google Workspace: High proficiency across Google Workspace apps (Docs, Sheets, Slides, Gmail, and Calendar).
• Minute-Taking: Experience in accurate minute-taking and tracking follow-up actions for key meetings.

Other things we’re looking for (key criteria)

• Excellent organisational skills
• Excellent communication skills
• Discretion and sensitivity is essential
• Ability to work accurately under pressure
• Good attention to detail
• Computer literate and keen to use new technology
• Enthusiasm to learn
• Someone who is motivated, proactive, and a team player but also able to work on their own initiative.
• Personable, friendly and confident
• Adaptable
• Ability to develop strong working relationships at all levels across ITV and externally
• Ability to communicate with stakeholders at all levels of the business
• Can work seamlessly across multiple tasks/project simultaneously
• Understanding of video formats and systems is desirable but not necessary