Team Assistant

Elite Personnel Ltd; Birmingham; On-site; GBP 25,000 - 26,000; Full time

Benefits offered by this job

Life assurance

Cycle to Work scheme

Employee Assistance Programme

Bereavement support helpline

Free flu vaccinations

Job summary

Elite Personnel Ltd is recruiting a Team Assistant for a well-established professional services organisation in Birmingham City Centre. You will provide essential administrative support to a busy Corporate team, with diary management and experience in legal audio dictation.

The successful candidate will be confident managing competing priorities, communicating professionally with clients and colleagues, and maintaining a high level of accuracy and attention to detail.

Qualifications

• Previous experience in an administrative, secretarial or team support role.
• Strong diary management and organisational skills.
• Some experience of legal audio dictation would be advantageous.
• Excellent written and verbal communication skills.
• Confident managing competing priorities and working to deadlines.

Responsibilities

• Manage complex diaries, appointments and meeting schedules, ensuring priorities and deadlines are effectively monitored.
• Act as a key point of contact for the team, handling incoming calls, client enquiries and correspondence professionally.
• Screen and prioritise emails and telephone calls, ensuring important matters are brought to the attention of relevant team members.
• Provide comprehensive administrative and organisational support to senior members of the Corporate team.
• Prepare correspondence and legal documents using audio dictation, copy typing and verbal instructions.
• Ensure all relevant documentation and information are prepared ahead of client meetings.
• Organise internal meetings, take minutes and monitor actions arising.
• Maintain accurate client records and securely scan and save identification and documentation in line with compliance procedures.
• Prepare outgoing mail and associated enclosures.
• Produce ad-hoc reports, presentations and other documentation as required.
• Undertake general administrative duties, including copying, scanning and document management.

Skills

Diary management

Admin experience

Legal audio dictation

Communication skills

Organisational skills

Tools

Microsoft Office

Job description

Elite Personnel are delighted to be recruiting for a Team Assistant to join a well-established professional services organisation based in Birmingham City Centre.

This is an excellent opportunity for an organised and proactive administrator with strong diary management skills and some experience of legal audio dictation. You will provide essential administrative support to a busy Corporate team, working closely with senior members of the department to ensure the smooth running of day-to-day activities.

The successful candidate will be confident managing competing priorities, communicating professionally with clients and colleagues, and maintaining a high level of accuracy and attention to detail.

Key Responsibilities

Manage complex diaries, appointments and meeting schedules, ensuring priorities and deadlines are effectively monitored.

Act as a key point of contact for the team, handling incoming calls, client enquiries and correspondence professionally.

Screen and prioritise emails and telephone calls, ensuring important matters are brought to the attention of relevant team members.

Provide comprehensive administrative and organisational support to senior members of the Corporate team.

Prepare correspondence and legal documents using audio dictation, copy typing and verbal instructions.

Ensure all relevant documentation and information are prepared ahead of client meetings.

Organise internal meetings, take minutes and monitor actions arising.

Maintain accurate client records and securely scan and save identification and documentation in line with compliance procedures.

Prepare outgoing mail and associated enclosures.

Produce ad-hoc reports, presentations and other documentation as required.

Undertake general administrative duties, including copying, scanning and document management.

The Ideal Candidate

Previous experience in an administrative, secretarial or team support role.

Strong diary management and organisational skills.

Some experience of legal audio dictation would be advantageous.

Excellent written and verbal communication skills.

Confident managing competing priorities and working to deadlines.

Good IT skills, particularly Microsoft Office.

A professional and approachable manner with strong attention to detail.

The ability to work independently and as part of a wider team.

What's on Offer?

• Salary of £25,000 - £26,000, depending on experience.
• 24 days annual leave plus bank holidays.
• Two additional days of annual leave typically provided over the Christmas period.
• Life assurance of four times your annual salary.
• Cycle to Work scheme.
• Employee Assistance Programme and bereavement support helpline.
• Free flu vaccinations.