Team Assistant

Australasian Recruitment Company Limited; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global investment bank is seeking a Team Assistant to provide high-quality administrative support to a dynamic team. The role involves managing complex diaries, coordinating meetings, and arranging travel while maintaining clear communication and attention to detail. Candidates should have a minimum of one year’s experience in a fast-paced environment, strong skills in Microsoft Office, and the ability to manage multiple priorities effectively. Opportunities for progression and development are available in this rewarding position.

Benefits

Progression and development opportunities

Qualifications

• 12 months of experience in a corporate or customer-facing role.
• Ability to manage competing time-sensitive priorities.
• Proactive, resourceful and able to work independently.

Responsibilities

• Coordinate meetings and conference calls across the UK and Europe.
• Manage a high volume of calls and emails with professionalism.
• Organise travel arrangements including itineraries.

Skills

Customer service experience

Multitasking

Attention to detail

Communication skills

Proficiency in Microsoft Outlook, Word, Excel

Job description

TEAM ASSISTANT

Our client, a global investment bank, is seeking a Team Assistant to provide high-quality administrative support to a group of Bankers at Analyst, Associate and Junior VP level within a specialist industry team. This is a fast-paced, dynamic and rewarding position that is well suited to candidates with customer service or administrative experience who enjoy working in high-volume, detail-focused environments. Full training and ongoing support will be provided.

TEAM ASSISTANT ROLE

• Take ownership of complex and constantly changing diaries, coordinating meetings and conference calls across the UK and Europe while staying one step ahead of shifting priorities
• Coordinate and schedule meetings, conference calls and video conferences across multiple time zones, ensuring everything runs smoothly
• Manage a high volume of calls and emails with confidence, delivering clear, timely and professional communication
• Organise all aspects of travel, including room bookings, visas, flights, accommodation and car arrangements, creating seamless itineraries from start to finish
• Process expenses and invoices accurately and in line with company policies
• Provide proactive day-to-day support, handling queries and completing a variety of ad hoc administrative tasks that keep the team running efficiently
• Offer support to colleagues during holidays or absences, helping to maintain a smooth and collaborative working environment

TEAM ASSISTANT ESSENTIALS

• 12 months of experience in a corporate or customer-facing role, with exposure to professional environments
• Proficient in Microsoft Outlook, Word and Excel to a high standard
• Desire to grow as an assistant, taking on increasing responsibility and developing skills through learning and mentorship
• Ability to manage competing time-sensitive priorities and tasks, organising workloads effectively and meeting deadlines in a fast-paced environment
• High attention to detail and the ability to multitask effectively, maintaining accuracy and quality while handling multiple tasks simultaneously
• Clear and professional communication skills, both written and verbal, when interacting in person, over the phone, virtually or by email
• Team player who works well under pressure, contributing positively to team objectives and supporting colleagues when needed
• Proactive, resourceful and able to work independently, demonstrating initiative and solving problems efficiently with minimal supervision
• Discretion when handling confidential information and maintaining a professional, positive and can-do attitude at all times

TEAM ASSISTANT BENEFITS

• Progression and development opportunities

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.