Team Administrator Billing Co-Ordinator

Pinsent Masons LLP; Manchester; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Carers leave

25 days annual leave

Pension up to 5%

Death in service (4x base salary)

Season ticket loan

Gym membership loan

Rental deposit loan

Cycle to work

Job summary

Pinsent Masons LLP in Manchester is seeking a Team Administrator Billing Co-Ordinator to join the Transactional Services group in our Manchester office. The role focuses on optimizing billing processes, producing monthly reports, and ensuring timely invoicing and payments.

You will support lawyers and partners with compliant, client-focused financial operations and assist with a range of administrative tasks to keep the team running smoothly.

Qualifications

• Experience in administration or billing, ideally within legal or professional services.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong eye for detail and a proactive mindset.

Responsibilities

• Oversee the full billing cycle from prebills to invoicing and payments.
• Create and monitor WIP and client time reports and financial statements.
• Maintain PO records and manage client despatch and rate information.
• Handle narrative edits, time transfers, and third-party invoice uploads.
• Attend revenue meetings and drive follow-up actions.
• Suggest and implement efficiency improvements in billing processes.
• Organise legal bundles and prepare key documentation; coordinate travel and diary.
• Support with office tasks, scanning, copying and archiving; assist with expenses.

Job description

• Locations 1 St Michaels, Manchester, M2 5AE, GB
• Job Schedule Full time

Job Description

We are looking for a Team Administrator Billing Co-Ordinator to join our Transactional Services group. This role will be based in our Manchester office.

Job Title: Team Administrator Billing Co-Ordinator

Group: Transactional Services

Location: Manchester

Contract Type: Permanent

Hours: Monday to Friday 9.30am - 5.30pm (office based)

About the Business

Here at Pinsent Masons we bring together the best people to get the job done. We're naturally curious, constantly learning, listening, and growing. We'll truly value your ideas. You'll be joining an award-winning, hardworking and commercially minded team, where you'll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You'll get the opportunity to be involved in varied and challenging work. Working in an open and supportive environment, to deliver outstanding results.

Position Overview

As a TA Billing Coordinator, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing-related issues.

What You'll Be Doing

You'll be at the core of our billing operations, supporting lawyers and partners to ensure our financial processes are timely, compliant, and client-focused. You'll also assist with a range of administrative tasks, ensuring the smooth day-to-day running of the team.

Your Key Responsibilities Will Include

• Managing the full billing cycle: from producing and formatting prebills to liaising with fee earners and submitting invoices on time.
• Creating and monitoring WIP and billing reports, client time reports, and financial statements.
• Maintaining accurate PO records and managing client despatch and rate information.
• Handling narrative edits, time transfers, third-party invoice uploads, and portal submissions.
• Attending revenue meetings and taking ownership of follow-up actions.
• Suggesting and implementing efficiency improvements in billing processes.
• Organising legal bundles and preparing key documentation.
• Coordinating travel, diary, and room bookings.
• Managing lawyers' expenses and performing ad-hoc office support tasks.
• Assisting with post, scanning, copying, and archiving.

Candidate Overview

We're looking for a confident, organised professional with a strong eye for detail and a proactive mindset. You'll have previous experience in administration or billing (ideally within legal or professional services), be comfortable managing multiple tasks, and enjoy working collaboratively in a fast-paced environment.

What can we offer you

• Carers leave (up to five paid days' leave towards caring responsibilities)
• 25 days' annual leave entitlement and the opportunity to purchase or roll over 5 days.
• Contributory pension of up to 5%.
• Death in service cover (4 x base salary).
• Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
• Cycle to work scheme.