Billing Assistant

Michael Page; City of Edinburgh; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Private Medical

Income Protection

Pension

Critical Illness Cover

Job summary

Michael Page in Edinburgh is seeking a Billing Analyst to proactively manage invoices, billing reconciliations, and VAT-related queries for professional services clients. You will draft invoices, coordinate approvals with Partners, and ensure accuracy across complex billings.

The role requires up to 2 years in accounting or billing, strong attention to detail, and excellent communication to liaise with clients and internal teams.

Qualifications

• 0-2 years of accounting or billing experience, preferably in a professional services or legal environment.
• Strong attention to accuracy in client data, calculations, and invoices.
• Experience with VAT queries and billing processes.

Responsibilities

• Draft and facilitate approval of invoices and submit to clients/Partners.
• Manage complex bill reconciliations and calculations (including supplier bills, splitting bills, discounts, disbursement allocation etc).
• Coordinate with the GSC team for e-bills and multi-payer matters.
• Be the primary contact for all billing-related enquiries and credit notes.
• Assist the Billing Manager and Head of Finance with ad-hoc tasks.
• Collaborate with Legal Administration teams to support Partners and clients; client reporting, etc.
• Support on matter master data updates and charge-out rate changes.
• Maintain client billing details to support handovers during holidays.
• Strong diligence and accuracy in handling client data, calculations, and invoice amendments.
• Analytical mindset and experience in running billing reports and data analysis.
• Excellent communication skills to collaborate with multiple stakeholders.
• Problem-solving abilities in addressing billing and VAT queries promptly.

Skills

Analytical mindset

Communication skills

Attention to detail

English proficiency

Problem-solving

Tools

SAP S/4HANA

Concur

ServiceNow

MS Office

Job description

Client Details

A professional services organisation based in Edinburgh

Description

Proactive calculation of proposed billing amounts and necessary edits/ write-offs for Partner approval.

• Draft and facilitate approval of invoices and submit to clients / Partners.
• Manage complex bill reconciliations and calculations (including supplier bills, splitting bills, discounts, disbursement allocation etc).
• Manage advance bills end-to-end procedure and ensure smooth client to office transfers.
• Manage and be a primary point of contact for all billing-related enquiries, client queries, credit notes (end-to-end), and escalation complex issues to Partners.
• Coordinate with the GSC team or other offices for e-bills, multi-payer matters and ad hoc activities.
• Assist the Billing Manager and Head of Finance with ad-hoc tasks.
• Collaborate with Legal Administration teams to provide cohesive support to Partners and their clients; ad-hoc tasks, client reporting, etc.
• Support on matter master data management updates and charge-out rates changes.
• Maintain client billing details to support with and/or hand over the billing process to colleagues during holiday periods.
• Strong diligence and accuracy in handling client data, calculations, and invoice amendments.
• Analytical mindset and experience in running billing reports, analysing data, and taking appropriate actions.
• Excellent communication skills to collaborate effectively with multiple stakeholders.
• Problem-solving abilities and experience in addressing billing and VAT queries promptly and effectively.
• Teamwork and collaboration skills, with experience collaborating closely with colleagues across different departments. | 2
• Initiative-taking mindset and experience in seeking opportunities for process improvements and applying them to enhance efficiency.
• Adaptability to changes in processes, systems, and work requirements, with prior experience in adapting to such changes.
• Ability to prioritise tasks, meet deadlines, and manage multiple responsibilities.
• Knowledge of financial systems and software used for billing and invoicing is a plus, such as SAP S/4HANA, Concur, Service Now, E-Billing platforms and MS Ee Suite.
• 0-2 years of accounting or billing experience, preferably in a professional services or legal environment.
• Basic knowledge of local VAT standards and guidelines preferred but not required.
• Prior experience in ensuring accuracy and compliance in billing activities.
• Proficient in English

Job Offer

Hybrid - 3 days in office and 2 days at home

Bonus

• Private Medical
• Income Protection
• Pension
• Critical Illness Cover

People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best