Team Administrator - Admin Hub Community Care

Sussex Community NHS Foundation Trust; Brighton; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Living Wage Employer

On-site nurseries

Job summary

Sussex Community NHS Foundation Trust is seeking an Administrator to provide a professional high-quality range of administrative support within the Community Care Division and join the Administration Hub team. You will handle recruitment-related tasks, annual leave processes, and deliver a warm reception for visitors.

The role includes coordinating with HR on recruitment, updating ESR and e-learning systems, issuing expenses, and supporting staff on their first day and beyond.

Qualifications

• Provide administrative support to staff and managers within Community Care Division.
• Assist with recruitment, annual leave and HR processes.
• Provide reception duties and greet visitors warmly.

Responsibilities

• Support managers by preparing, amending and sending routine correspondence.
• Work with managers and HR to ensure recruitment processes are completed and staff welcomed with induction.
• Maintain databases and office systems, provide general secretarial support.
• Process contract amendments (hours, leave, terminations, secondments) and monitor expiry dates.

Skills

Reception duties

Administrative support

HR processes

Tools

ESR

Pulse

Job description

To provide a professional and comprehensive high-quality range of administrative support to staff and managers within the Community Care Division and work as part of the Administration Hub team effectively and efficiently maintaining administrative systems. To be familiar with policies and procedures relating to recruitment, annual leave and other HR processes, redirecting queries as required. Provide a reception role for the building, greeting all visitors in a warm and welcoming manner. To prioritise responsibilities and duties ensuring all deadlines are met under the guidance of the Team Lead.

Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK

• Support managers by preparing, amending and sending routine correspondence
• Work with managers and HR to ensure the recruitment process is completed successfully and that the individuals appointed are welcomed to the trust with a localised induction which covers policies relating to data protection, security, wellbeing, Health & Safety and Equality. Provide useful need to know information such as registering expenses, supplying IT equipment and uniforms. Getting active IT account / equipment and smartcards, introducing ESR and e-learning, supporting members of staff on their first day and beyond.
• Maintain and organising databases and processing forms, keeping office systems up to date, devising and maintaining efficient filing, clerical and office systems, general secretarial support within the team
• Work with the managers and on their behalf complete contract detail amendments (using ESR or the Pulse), e.g.: terminations, change of hours, maternity/paternity leave, fixed term contracts and secondments alerting managers of forthcoming expiry dates.

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?

• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Accredited Living Wage Employer, we ensure fair pay for all our staff
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust

Our values Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

For further details / informal visits contact: Name: Christian Brideson Job title: Team Lead - Admin Hub Community Care Email address: [e-mail] Telephone number: 01273 666472