Team Administrator

NHS Jobs; West Bromwich; On-site; GBP 18,000 - 24,000; Full time

Job summary

Birmingham and Solihull Mental Health NHS Foundation Trust is seeking an administrative professional to provide comprehensive clerical support across clinical correspondence with GPs, internal teams, voluntary sectors and other organisations using secure electronic methods such as Docman or e-mail and by post.

You will manage diaries, take notes, prepare agendas and action logs to support meetings and coordinate service requests through Helpdesk and estates channels.

Job description

Sending clinical correspondence as directed to GPs, internal teams, voluntary sectors and other organisations as required using secure methods of electronic communication such as Docman or e-mail and by post. Carry out procurement of office supplies, review stationery requirements, order printed stationery and other ad hoc items as required by the team. Maintain effective diary management as required by line manager. Take notes or minutes, prepare agenda and action logs to support meetings as required as defined by operational procedures Undertake the administrative tasks of requesting services including the submission of works tickets and urgent requests for maintenance/estates via the Helpdesk, IT, and Information where appropriate under the direction of the line manager. To provide training and mentor junior staff and apprentices with support and guidance from line manager. As necessary, be responsible for the administration of petty cash and use of safe in line with Financial Procedures. Use and maintain knowledge of current IT systems, support with implementation and development of new systems and information technology as required. To work as part of a wider administration and clerical team providing cover and support to colleagues throughout the Locality during periods of annual leave or sickness to ensure a continuous and seamless provision of service. This may include front of house services or reception duties as and when required. Take responsibility for your own understanding of Information Governance, confidentiality, security, data protection and Caldicott Principles. To undertake any other duties of a similar nature consistent with the responsibilities of this post in order to provide a quality administration service. Comply with and actively promote BCPFT policies and procedures.

Birmingham and Solihull Mental Health NHS Foundation Trust