Team Administrator

TN United Kingdom; Poole; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Sales & Tendering Administrator for a 12-month fixed-term contract. This role involves monitoring shared mailboxes, maintaining tendering portals, and completing pre-qualification questionnaires. The ideal candidate will be organised, detail-oriented, and able to work independently. With a focus on collaboration, you will liaise with various departments to ensure accuracy and support the team with administrative tasks. This position offers a competitive salary, flexible working options, and generous holiday entitlement, making it an exciting opportunity to contribute to innovative transport solutions while developing your career.

Benefits

Competitive base salary

Annual bonus

26 days holiday, increasing with service

Flexible working policy

Excellent pension scheme

Flexible benefits tailored to personal needs

Qualifications

• Organised and methodical with a strong ability to prioritise workload.
• Previous experience as a senior administrator or relevant qualification.

Responsibilities

• Monitor shared mailboxes and distribute bid notices to teams.
• Maintain tendering portals and complete supplier questionnaires.
• Provide onboarding support and manage procurement processes.

Skills

Organisational Skills

Communication Skills

Attention to Detail

Proactive Work Ethic

Confidentiality

Education

Relevant Qualification (NVQ desirable)

Tools

MS Office Suite

Digital Solutions

Job description

At Yunex Traffic, we launch cities into the future with forward-looking infrastructure and transport solutions, making mobility safer, more efficient, and more sustainable for all. Do you want to make a difference with the work you do? Join us as a Sales & Tendering Administrator on a 12-month fixed-term contract to cover maternity.

Responsibilities:

1. Monitor shared mailboxes and distribute bid notices and portal notifications to relevant teams.
2. Maintain tendering portals, ensuring information is up to date.
3. Complete pre-qualification and supplier questionnaires, collaborating with various departments to ensure accuracy.
4. Maintain a library of supporting evidence for use when completing questionnaires.
5. Complete Health & Safety recertification questionnaires in coordination with the HSQE team.
6. Liaise with the legal team and insurance broker to ensure up-to-date insurance documentation.
7. Provide onboarding and offboarding support for the department.
8. Purchase IT and other equipment using the procurement system and raise purchase orders as needed.
9. Produce standard customer quotations for Yunex and third-party products.
10. Arrange site access, meeting rooms, and hospitality for team members and visitors as required.
11. Distribute relevant information within the department.

Qualifications & Experience:

1. Organised and methodical with the ability to prioritise workload and communicate effectively with stakeholders.
2. A team player with keen attention to detail and the ability to maintain confidentiality.
3. Proactive and able to work independently with minimal supervision.
4. Proficient in MS Office Suite and experienced in using a variety of digital solutions.
5. Previous experience as a senior administrator or a relevant qualification (NVQ desirable).

We offer:

1. Competitive base salary and annual bonus.
2. 26 days holiday, increasing up to 29 days with length of service.
3. 37.5-hour working week with a flexible working policy.
4. Excellent pension scheme, matching contributions up to 10% of pensionable salary.
5. Flexible benefits tailored to suit your personal needs.