Team Administrator

The Food and Drink Federation; Greater London; Hybrid; GBP 24,000 - 30,000; Part time

Job summary

Join a dynamic team in the heart of Central London as a part-time team administrator in the food and beverage sector. This role is essential for supporting key industry associations and involves a variety of tasks from drafting communications to maintaining records and managing meetings. You'll thrive in a friendly work culture that promotes health and wellbeing, while enjoying flexible working arrangements. With a focus on organization and communication, this position offers a unique opportunity to make a meaningful impact in a collaborative environment. If you're passionate about administration and eager to contribute to a vital industry, this role is perfect for you.

Benefits

25 days holiday

Private healthcare

Leisure travel insurance

Health & wellbeing allowance

Interest-free season ticket loan

Cycle-to-work scheme

Qualifications

• Strong administrative skills with experience in CRM and finance.
• Excellent communication and organizational abilities.

Responsibilities

• Support key food industry associations with administrative tasks.
• Draft communications, maintain CRM records, and manage meetings.

Skills

Administrative Ability

Verbal Communication

Written Communication

Organizational Skills

Prioritization

Tools

CRM Software

Microsoft Applications

Canva

Adobe Design Software

Excel

Job description

The Food and Drink Federation provided pay range

This range is provided by The Food and Drink Federation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Job Type: Permanent, 4 days per week

Location: Central London (Bloomsbury)

Salary: £30k pro-rata (£24k) with excellent benefits including 25 days holiday, private healthcare, leisure travel insurance, health & wellbeing allowance, interest-free season ticket loan and cycle-to-work scheme

Hours: 28 hours per week; hybrid working (2-3 days in the office per week)

As our team administrator, you'll play a crucial role in supporting key food industry associations, including the Association of Bakery Ingredient Manufacturers (ABIM), Federation of Bakers (FoB), and British Oat & Barley Millers Association (BOBMA). In this role you’ll be working closely with a small, busy regulatory team providing administrative support including meeting secretariat and finance.

Key responsibilities:

• Draft communications (e.g. agendas, minutes, surveys)
• Maintain accurate records on a CRM database
• Support general finance responsibilities, including raising purchase orders and invoicing
• Coordinate internal and external meetings/conferences
• Update public website content
• Design meeting and marketing materials using design software
• Create and manage social media content and analytics
• Input and report numerical data using Excel
• Manage travel arrangements for the team
• Compile monthly timetracker reports across the team
• Act as the initial contact for company and public queries

Requirements:

• Very good administrative ability, including experience of using a CRM and finance
• Strong verbal and written communication skills
• Proven ability to prioritise work, work under pressure and meet deadlines
• Excellent organisational skills
• Good knowledge of all Microsoft applications and design programmes such as Canva and Adobe as well as a willingness to learn new systems
• Ideally experience of taking minutes

Our Workplace: We’re based in the heart of central London in a modern, bright open-plan office. We have a friendly work culture with great break-out spaces, quiet booths and opportunities for flexible-working. Our ‘Feel Good for Life’ team regularly organises events and activities to promote positive health and wellbeing.

To apply: The deadline for applications is Thursday 20 February 2025, 4pm. Only successful applicants will be contacted.

Equal Opportunities: We are an equal opportunities employer and welcome applications from all backgrounds. We are open to discussing flexible working arrangements and reasonable adjustments for disabilities or medical conditions.

Seniority level

Associate

Employment type

Part-time

Job function

Administrative

Industries

Food and Beverage Services