Team Administrator

Bain and Gray; City Of London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Bain and Gray is seeking a proactive administrator to join our Canary Wharf team. You will support the CEO with meeting prep, maintain client and company records, and manage key processes that keep the business moving. The role offers exposure to senior leadership and a pathway to greater responsibility.

The ideal candidate will be highly organised, with excellent attention to detail, comfortable handling confidential information, and keen to learn within a growing property-focused business.

Qualifications

• 2 years' experience in administrative, team assistant or similar role.
• Graduate or first-jobber with the right attitude considered.
• Highly organised with excellent attention to detail.
• Comfortable handling confidential information.
• Proactive and willing to take ownership.

Responsibilities

• Support the CEO with meeting preparation, documents and general administration.
• Keep client and company systems accurate and up to date.
• Carry out AML checks and ensure documentation is completed and signed.
• Prepare client investment packs and documentation.
• Organise meetings, invitations, lunches and other arrangements.
• Maintain important client information and records.
• Provide wider administrative support across the business.
• Take ownership of tasks and processes and progress with minimal guidance.
• Collaborate with the PA to the CEO and wider team as responsibilities grow.

Skills

Organised

Attention to detail

Self-starter

Discretion with confidential data

Strong communicator

Job description

We have a fantastic opportunity to join a growing property investment and development business based in Canary Wharf. This is a varied role within a busy administration team, offering fabulous exposure to senior leadership, clients and the wider business, with genuine scope to progress.

The company specialises in property development and investment, working with clients who invest in residential property projects. The role would suit someone who is highly organised, naturally proactive and enjoys being the person who keeps things moving behind the scenes.

No two days will be quite the same! One day you could be preparing documents for a CEO meeting, and the next managing client administration or ensuring an important process is fully up to date.

Full training will be provided, including on the company's systems and software, so what matters most is your attitude, attention to detail and willingness to learn.

THE ROLE

Working as part of a small admin team, you’ll have a varied day-to-day remit, including:

• Supporting the CEO with meeting preparation, documents and general administration
• Keeping client and company systems accurate and up to date
• Carrying out AML checks and ensuring relevant documentation is completed and signed
• Preparing client investment packs and documentation
• Organising meetings, invitations, lunches and other arrangements
• Managing and maintaining important client information
• Providing wider administrative support across the business
• Taking ownership of tasks and processes rather than waiting to be asked
• Working closely with the PA to the CEO and wider team, with the opportunity to gradually take on more responsibility

ABOUT YOU

We're ideally looking for around 2 years' experience in an administrative, team assistant or similar role, although an impressive graduate or first-jobber with the right attitude could also be considered.

You will be:

• Highly organised with excellent attention to detail
• A confident self-starter who takes initiative
• Comfortable working with important and confidential information
• Proactive and happy to take ownership
• A strong communicator with a friendly, approachable manner
• Someone who enjoys working in a busy, sociable environment
• Keen to learn and develop within a growing business

Experience within property, financial services or a professional services environment would be useful but is by no means essential.

You’ll be joining a friendly, young and ambitious team in a modern open-plan office in Canary Wharf, alongside the wider business. It's a sociable, energetic environment with a real work-hard, play-hard mentality.

This is a role with genuine scope to grow. As you become more established, there will be the opportunity to take on additional responsibility and potentially progress into a more junior PA position.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.