Talent Operations Partner - Global Scheduling for Defense AI

Helsing; Greater London; Hybrid; GBP 59,000 - 76,000; Full time

Benefits offered by this job

Relocation support: up to €2,500

Learning stipend: €500 yearly

Health & wellness benefits

Regular company events

Remote work option during pregnancy

Job summary

Helsing seeks a Talent Operations Partner to support high-volume interview scheduling across multiple time zones. You will work with the Talent Operations team to balance candidate, interviewer, and hiring manager availability, maintaining smooth, fast-moving hiring loops.

Your work shapes candidate experience and accelerates team building in defence AI. Based in Munich or London, you will bring precision to scheduling, operate ATS tools, and partner with Talent Acquisition to reduce bottlenecks

Qualifications

• Experience supporting a scaling, high-volume talent acquisition function.
• Ability to manage complex, multi-time-zone scheduling with shifting priorities.
• Excellent communication to articulate process challenges and propose fast-turnaround solutions.
• Proficiency with Applicant Tracking Systems to boost team efficiency.
• Comfort with data and reports to monitor throughput and turnaround times.

Responsibilities

• Support high-volume interview scheduling across multiple time zones with pace.
• Operate ATS and scheduling tools for virtual and onsite candidates.
• Be a primary contact for candidates and interviewers, ensuring rapid responses.
• Maintain accurate real-time data, templates, and documentation across systems.
• Collaborate with Talent Acquisition to identify bottlenecks and drive improvements.
• Contribute to reporting on scheduling speed and pipeline velocity.
• Be based in Munich or London office, minimum 3 days per week.

Skills

Scheduling coordination

German/English fluency

Applicant Tracking Systems

Cross-functional collaboration

Data-driven process improvement

Tools

Greenhouse

Ashby

Confluence

GoodTime

Job description

Helsing seeks a Talent Operations Partner to support high-volume interview scheduling across multiple time zones. You will work with the Talent Operations team to balance candidate, interviewer, and hiring manager availability, maintaining smooth, fast-moving hiring loops.

Your work shapes candidate experience and accelerates team building in defence AI. Based in Munich or London, you will bring precision to scheduling, operate ATS tools, and partner with Talent Acquisition to reduce bottlenecks