Talent Acquisition Specialist

Heathrow Employment & Skills Academy; Hounslow; On-site; GBP 26,000 - 38,000; Full time

Job summary

Heathrow Employment & Skills Academy is seeking a Talent Acquisition Specialist to deliver a high-quality recruitment process, focusing on coordination and stakeholder experience. You will manage interview scheduling and logistics across busy diaries, acting as a central point of contact for candidates and hiring managers.

Within a structured framework you will follow templates, maintain accuracy and pace across recruitment activity, and contribute to wider recruitment support tasks to help the

Qualifications

• Strong organisational skills to manage multiple priorities, deadlines and stakeholders
• Experience coordinating high-volume interviews and changing diaries
• Clear, professional communication with candidates and hiring managers
• Detail-oriented with adherence to processes and templates
• Attention to compliance and accuracy in candidate data
• Ability to work at pace in a fast-paced environment
• Experience with recruitment systems/ATS

Responsibilities

• Coordinate interview scheduling and logistics across diaries
• Act as central point of contact for candidates and hiring managers
• Maintain clear communication and a seamless candidate experience
• Follow established processes and templates with accuracy and pace
• Support wider recruitment tasks as needed to aid team delivery

Skills

Organisational skills

Interview coordination

Communication

Process-driven

Attention to detail

Adaptability

Stakeholder management

Tools

ATS platforms

Outlook

Job description

This Talent Acquisition Specialist role is focused on delivering a high-quality, efficient recruitment process, with a strong emphasis on coordination and stakeholder experience.

A key part of the role involves managing interview scheduling and logistics, working across busy and often changing diaries to ensure a smooth end-to-end process. You will act as a central point of contact for candidates and hiring managers, ensuring clear communication and a seamless experience throughout.

Working within a well-defined and structured framework, you’ll follow established processes and templates while maintaining accuracy, pace, and attention to detail across all recruitment activity. The role also offers some exposure to wider recruitment support tasks, contributing to overall team delivery.

What They’re Looking For

• Strong organisational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously
• Confident in handling high-volume interview coordination and complex, constantly changing Outlook diaries
• Clear, professional communication skills when working with candidates and hiring managers
• A process-driven and detail-oriented mindset, able to follow structured processes and templates accurately
• High attention to detail with a strong focus on compliance and accuracy
• Ability to work at pace while remaining organised, proactive, and responsive to change
• Comfortable operating in a fast-paced, evolving environment with shifting priorities

Ideal Candidate

• Previous experience in a coordination, administrative, or recruitment support role
• Exposure to recruitment processes such as interview scheduling, stakeholder coordination, and supporting hiring activity
• Comfortable using recruitment systems/ATS platforms, with an understanding of maintaining accurate candidate data and process tracking
• Confident using Outlook and managing busy calendars
• A strong service-oriented mindset, focused on delivering a high-quality candidate and hiring manager experience
• Someone who enjoys working within clear processes, structure, and defined ways of working