Recruitment Coordinator

LevelUP HCS; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

LevelUP HCS supports a leading global investment bank in London by coordinating recruitment activities and ensuring a smooth candidate journey from interview scheduling through onboarding. The role requires clear communication, strong organisation and a proactive approach to process improvement in a fast-paced environment.

You will work closely with candidates, recruiters, hiring managers and HR teams, maintaining professional relationships and delivering an exceptional candidate and

Qualifications

• 1+ years' experience in recruitment coordination.
• Experience supporting a global recruitment or talent acquisition team.
• Previous experience with an Applicant Tracking System (ATS) is preferred.

Responsibilities

• Coordinate and manage scheduling and logistics of interviews between candidates and hiring managers.
• Prepare candidates for interviews with job descriptions, details, itineraries and logistical info.
• Liaise with candidates, recruiters, hiring managers, vendors and stakeholders to coordinate interviews.
• Organise and document post-interview feedback and debrief sessions.

Skills

Organisational skills

Time-management

Attention to detail

Stakeholder management

Interview scheduling

Proactive problem-solving

Tools

ATS

Microsoft Excel

Job description

LevelUP HCS provides Recruitment Consulting Services and Strategic Solutions that enable organisations to scale confidently. We combine recruitment expertise, human-centred thinking, strategic consulting and technology to deliver seamless, scalable recruitment solutions for our clients.

We are looking for a highly organised, detail-oriented and proactive Recruitment Coordinator to join our dynamic team, supporting the recruitment function of a leading global investment bank in London.

This is an excellent opportunity for someone who enjoys working in a fast-paced, high-performance environment and takes pride in delivering an exceptional candidate and hiring-manager experience.

The Opportunity

As a Recruitment Coordinator, you will play a key role in ensuring a smooth and efficient recruitment process from interview scheduling through to onboarding. You will work closely with candidates, recruiters, hiring managers, HR teams and other stakeholders, acting as a trusted point of coordination throughout the hiring journey.

You will be responsible for keeping recruitment activity organised, ensuring stakeholders are kept informed and providing candidates with a professional and positive experience at every stage.

Key Responsibilities

• Coordinate and manage the scheduling and logistics of interviews between candidates and hiring managers.
• Prepare candidates for interviews by providing relevant job descriptions, interview details, itineraries and logistical information.
• Liaise with candidates, recruiters, hiring managers, vendors and other stakeholders to coordinate interviews effectively.
• Organise, facilitate and document post-interview feedback and debrief sessions.
• Prepare and distribute daily interview reports to relevant recruitment teams and stakeholders.
• Conduct follow-up calls with hiring managers and new hires to gather feedback and identify opportunities for process improvement.
• Build and maintain strong working relationships with the client's HR and recruitment teams.
• Coordinate and prepare candidate documentation required for offers and onboarding.
• Manage unsolicited and referral applications, ensuring candidate information is accurately maintained.
• Maintain clear, timely and proactive communication with all stakeholders.
• Develop a strong understanding of different business areas, team structures and organisational cultures to help candidates better understand the opportunities they are being considered for.
• Maintain accurate candidate and recruitment information within the Applicant Tracking System (ATS).
• Support sourcing and recruitment activities, including identifying qualified candidates and maintaining talent networks.
• Stay informed of recruitment trends, market developments and innovative recruitment practices.
• Support university and campus recruitment initiatives, including posting opportunities, managing applications and coordinating related activities.
• Build relationships with universities, professional organisations and other talent networks to support future recruitment needs.
• Work collaboratively with internal teams, client leaders, vendors and external partners to deliver a high-quality recruitment service.
• Assist with additional recruitment projects and ad-hoc initiatives as required.

What We're Looking For

• 1+ years' experience in recruitment coordination, including interview scheduling and gathering interview feedback.
• Experience supporting a global recruitment or talent acquisition team.
• Previous experience working with an Applicant Tracking System (ATS) is preferred.
• Exceptional organisational and time-management skills, with outstanding attention to detail.
• Strong ability to prioritise and manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Strong stakeholder management and relationship-building abilities.
• Basic to intermediate proficiency in Microsoft Excel.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Comfortable working in a fast-paced, deadline-driven and highly detail-oriented environment.
• A proactive, solutions-focused approach with the ability to anticipate requirements and keep stakeholders informed.

Why Join Us?

This role offers the opportunity to work within a world‑class recruitment environment, supporting a leading global investment bank and gaining valuable exposure to complex, high-volume and international recruitment processes.

If you are someone who thrives on organisation, enjoys working with people and takes pride in creating a seamless recruitment experience, we'd love to hear from you.