Talent Acquisition Coordinator

Join Talent; United Kingdom; On-site; GBP 20,000 - 28,000; Full time

Job summary

Join Talent in the UK is seeking a detail-focused recruitment administrator to support candidate and hiring manager interactions on a project basis. You will manage interview scheduling, maintain client systems, and liaise with Talent Partners to ensure timely updates.

The role offers a six‑month FTC with strong scope to extend, a fast-paced environment, and the chance to work with a growing slate of clients across multiple industries.

Qualifications

• High-standard administrative capability with a focus on accuracy.
• Strong written and verbal communication skills.
• Experience using ATS or recruitment systems is preferred.

Responsibilities

• Keep client systems up to date with notes and status changes.
• Book interviews and ensure hiring managers and candidates have what they need.
• Maintain daily candidate records and ensure timely data updates.
• Assist with reporting and data production as required.
• Support on process improvements and provide a positive candidate experience.

Skills

Administrative experience

Attention to detail

Communication skills

Problem solving

Self-motivation

Teamwork

ATS usage

Tools

ATS systems

Job description

Join Talent is a great place to be. We are EMEA's fastest growing embedded talent business (boutique RPO or recruitment insourcing solution - we are not precious about the term!).

Whatever you call it, we are a scale-up at pace! Number 1 on the Sunday Times 100 list in 2023, in the top 20 in the FT1000 European list in 2023 & 2024… this is a business breaking the mould.

We provide growing businesses with the technology, manpower and expertise required to enable them to hire, onboard and manage the talent they need to meet their growth plans. Our model provides flexibility and pace for rapid deployment of hiring scale-up solutions.

We work in an industry agnostic manner, and this is reflected in the diversity of our clients who include some of the biggest employers in the world and exciting innovative start-ups.

Initial 6 months FTC with strong scope to extend

Security Clearance Will Be Required

What will I be doing?

You’ll be working on a project assignment basis with a client to deliver amazing candidate and hiring manager support under the direction of a Talent Partner/Talent Acquisition Manager or Client Success Manager. Your technical expertise, professionalism, dedication, ‘can do’ attitude and willingness to pull out the stops to deliver will be what makes you successful in this role.

Typical activities all hang off your main goals of delivering a rock star candidate & hiring manager experience – enhancing the brand of both our client and Join Talent – and making sure our process management is seamless, mistake free and fast.

Typical Activities Include

• Keeping the client systems up to date and accurate at all times with notes, status changes and information
• Booking interview slots and making sure that hiring managers and candidates have everything they need to support the interview
• Consistent communication between all parties involved in the hiring process (Talent Partners, Hiring Managers and candidates)
• Adding in sourced candidates from the Talent Partner / Talent Search Partner to the recruitment system in a timely manner, ensuring systems are up to date daily.
• Managing rejections of unsuccessful candidates in a professional and candidate-centric manner
• Supporting on reporting and data production as and when required

Role Requirements

• Utilizing and maintaining the ATS and any other client/project system in an accurate and timely way
• Updating candidate records daily
• Booking interviews in accordance with hiring manager and candidate availability
• Sharing neat and formatted CV’s and interview guides with hiring managers
• Sending candidates pre-info on interviews at least 24 hours in advance
• Chasing hiring managers for feedback and entering it into the system
• Providing candidates with a great and honest experience – even if they are being regretted from the role
• Presenting findings on opportunities for process improvement
• Complying with our company standards on values and ethics in all aspects of delivery and client interaction
• Maintaining a positive attitude that inspires co-workers and clients to grow the business

Skills & Experience

• Proven success in a comparable administrative role.
• Excellent attention to detail
• Great written and verbal communication skills
• Problem-solving capability
• Self-motivated approach
• Teamwork – little room in a growing company for ‘lone wolves’ and in this role ability to work closely with all kinds of client stakeholders, team members and peers across the company will be key
• ATS & sourcing tools usage experience (platforms not important) would be an advantage but not essential

A Bit About Us…

Join Talent is a great place to be. We are EMEA's fastest growing Recruitment insourcing business (boutique RPO or embedded talent solution - we are not precious about the term!). Whatever you call it, it is in-house at pace!

Our ethos is scarily simple - we hire amazingly talented recruiters and recruitment leaders, support them really well, and provide them with a fantastic set of tools to create hiring success.

Companies often talk about how they put people first, we mean it to the bottom of our souls - and if you want to use your TA prowess to check that out just message anyone from our team of over 200 recruiters and ask them for their views on how well we do at putting our team first and creating a great culture.

We provide growing businesses with the technology, manpower and expertise required to enable them to hire, onboard and manage the talent they need to meet their growth plans. Our model provides flexibility and pace for rapid deployment of hiring scale-up solutions.

Established in early 2019 Join Talent is in many respects the ‘new kid on the block’ in the market, but we support some of the world's most exciting brands, and have over 200 team members across 19 countries today .... and still growing!

We work in an industry agnostic manner, and this is reflected in the diversity of our clients who include companies as diverse as Amazon, OnBuy, Mambu, Zego, Booking.com, Celonis and Frontiers.