Talent Acquisition Administrator (Operations)

Holland & Barrett; Nuneaton; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Holiday purchase scheme

24/7 Virtual GP access

Annual free at-home health testing kit

Employee Assistance Programme

Job summary

Holland & Barrett is seeking a Talent Acquisition Administrator to support the recruitment process across Operations teams in the UK. You will handle vacancies, candidate support, and reporting to keep processes accurate and timely.

The role requires strong admin skills, experience with ATS and MS Office, and careful data handling in line with GDPR. You will collaborate with hiring managers to ensure a smooth candidate experience.

Qualifications

• Experience in administration, HR or recruitment support where accuracy and service matter.
• Strong organisation skills with ability to balance priorities and deadlines.
• Clear, professional communication when supporting candidates and hiring managers.
• Understanding of recruitment processes and GDPR and confidential record keeping.

Responsibilities

• Manage recruitment enquiries and internal requests, resolving queries or escalating as needed.
• Create, update and publish vacancies across the ATS and job boards.
• Prepare and issue contracts and recruitment documentation accurately and on time.
• Keep candidate, vacancy and hiring information up to date in the ATS.
• Produce weekly and monthly recruitment reports.
• Maintain recruitment records in line with data protection requirements.
• Coordinate contractor administration, including contracts and renewals.
• Spot opportunities to simplify processes and improve how we work.

Skills

Recruitment administration

ATS

MS Office

Data reporting

GDPR/confidentiality

Stakeholder communication

Tools

Applicant Tracking System (ATS)

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Great recruitment experiences are built on the details. We're looking for a Talent Acquisition Administrator to help keep our recruitment activity moving smoothly across Holland & Barrett's Operations teams. You'll be at the heart of our recruitment process, supporting candidates, hiring managers and the recruitment team. From advertising vacancies and preparing contracts to keeping our recruitment systems and reporting accurate, you'll help create an organised, responsive experience from start to finish. What you'll be doing

• Manage recruitment enquiries and internal requests, resolving queries or escalating them when needed.
• Create, update and publish vacancies across our applicant tracking system (ATS) and job boards.
• Prepare and issue contracts and recruitment documentation accurately and on time.
• Keep candidate, vacancy and hiring information accurate and up to date in our ATS.
• Produce weekly and monthly recruitment reports.
• Maintain recruitment records in line with data protection and retention requirements.
• Coordinate contractor administration, including contracts, renewals and outstanding actions.
• Spot opportunities to simplify processes and improve how we work. Experience in administration, HR or recruitment support where accuracy and service matter.
• Great organisation skills and the ability to balance different priorities and deadlines.
• Clear, professional communication and a helpful approach when supporting candidates and hiring managers.
• Confidence using Microsoft Office, particularly Excel, Outlook and Word.
• Experience working with data, digital systems and recurring reports.
• An understanding of recruitment processes and applicant tracking systems.
• An understanding of confidentiality, GDPR and accurate record keeping.
• A collaborative approach and curiosity about how processes could work better. 28 days, including bank holidays
• Holiday purchase scheme
• 24/7 Virtual GP access
• Annual free at-home health testing kit (after 6 months' service)
• Access to our Employee Assistance Programme and a network of Mental Health First Aiders whenever you need support
• Workplace pension (auto-enrolment applies)
• Life assurance (2x salary, after 6 months' service)
• £50 Colleague product allowance on Holland & Barrett products (after 6 months' service)
• Access to cashback and discounts from a wide range of retailers
• 25% colleague discount, available in store and online
• Free Wellhub membership, with discounted access to gyms, studios and premium wellbeing apps
• Cycle to Work scheme