Talent Acquisition Administrator

Jobtailor; City of Edinburgh; On-site; GBP 22,000 - 30,000; Full time

Job summary

Jobtailor in Edinburgh is seeking an organised administrative professional to support casual worker recruitment and onboarding within a busy university environment.

You will process assignments, maintain records, perform right-to-work checks and collaborate with Hiring Managers and Payroll to ensure data quality and timely payments.

Qualifications

• Experience providing high-quality administrative support within a busy customer-focused environment.
• Strong organisational skills and ability to prioritise workloads and manage competing deadlines.
• Excellent attention to detail and commitment to maintaining accurate records.
• Experience using HR, recruitment or other business systems and Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to build positive working relationships with a range of stakeholders.
• Understanding of GDPR principles and confidential information handling.
• Ability to work proactively, collaboratively and flexibly in a fast-paced environment.
• Desirable: experience in recruitment, talent acquisition, human resources or higher education.
• Desirable: knowledge of UKVI processes and immigration-related recruitment requirements.
• Desirable: understanding of right-to-work requirements and recruitment compliance processes.

Responsibilities

• Provide end-to-end administrative support for casual worker and temporary appointments
• Process casual worker requests and create assignments in university systems
• Maintain accurate casual and assignment records and ensure payroll data quality
• Complete right-to-work checks in line with UKVI regulations
• Update and validate personal, payroll and assignment information
• Monitor assignment and visa expiry dates and send timely reminders
• Liaise with hiring managers regarding pre-employment requirements and readiness to commence work
• Support timesheet and payment information administration with Payroll colleagues
• Produce reports for workforce planning, compliance monitoring and operational activity
• Support Talent Acquisition administration across the recruitment lifecycle
• Respond to recruitment enquiries and support candidate experience
• Manage the TopDesk queue for general queries
• Assist with diversity and inclusion recruitment initiatives
• Identify opportunities to improve recruitment processes, systems and candidate experience
• Collaborate across Human Resources to deliver consistent, customer-focused services

Skills

Administrative Support

HR Systems Experience

Attention to Detail

Organisational Skills

Understanding of GDPR

Tools

Microsoft Office

TopDesk

Job description

• Provide end-to-end administrative support for casual worker and temporary appointments
• Process casual worker requests and create assignments in university systems
• Maintain accurate casual and assignment records and ensure payroll data quality
• Complete right-to-work checks in line with UKVI regulations
• Update and validate personal, payroll and assignment information
• Monitor assignment and visa expiry dates and send timely reminders
• Liaise with hiring managers regarding pre-employment requirements and readiness to commence work
• Support timesheet and payment information administration with Payroll colleagues
• Produce reports for workforce planning, compliance monitoring and operational activity
• Support Talent Acquisition administration across the recruitment lifecycle
• Respond to recruitment enquiries and support candidate experience
• Manage the TopDesk queue for general queries
• Assist with diversity and inclusion recruitment initiatives
• Identify opportunities to improve recruitment processes, systems and candidate experience
• Collaborate across Human Resources to deliver consistent, customer-focused services

Requirements

• Experience providing high-quality administrative support within a busy customer-focused environment
• Strong organisational skills and ability to prioritise workloads and manage competing deadlines
• Excellent attention to detail and commitment to maintaining accurate records
• Experience using HR, recruitment or other business systems and Microsoft Office applications
• Excellent written and verbal communication skills
• Ability to build positive working relationships with a range of stakeholders
• Understanding of GDPR principles and confidential information handling
• Ability to work proactively, collaboratively and flexibly in a fast-paced environment
• Desirable: experience in recruitment, talent acquisition, human resources or higher education
• Desirable: knowledge of UKVI processes and immigration-related recruitment requirements
• Desirable: understanding of right-to-work requirements and recruitment compliance processes

Core Competencies

Demonstrates expertise in providing comprehensive administrative support within a customer-focused environment, with a strong emphasis on maintaining accurate records and compliance with UKVI regulations. Proficient in HR systems and Microsoft Office applications, with a commitment to enhancing recruitment processes and candidate experience.

Highest-signal resume keywords

• Administrative Support
• HR Systems Experience
• Attention to Detail
• Organisational Skills
• Understanding of GDPR

Hard Skills

• Record Maintenance
• Payroll Data Quality
• Right-to-Work Checks
• Recruitment Compliance
• Workforce Planning Reporting

Soft Skills

• Excellent Communication
• Relationship Building
• Proactive Collaboration
• Flexibility

Industry Keywords

• Talent Acquisition
• Higher Education
• UKVI Processes
• Diversity and Inclusion Initiatives

Tools & Technologies

• Microsoft Office
• TopDesk