Office Manager

Jobtailor; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Jobtailor is seeking an experienced Office Manager to own the day-to-day operations in our London base. You will handle payroll, pensions, benefits, contracts, HR records, and end-to-end onboarding while supporting the recruiting pipeline.

You'll coordinate with accountants, manage invoices and expenses, vendor relationships, and organise team events and travel. The role requires discretion with sensitive information and strong written and verbal communication skills.

Qualifications

• 1–3 years of experience in office management, HR administration, executive assistance, or operations coordination.
• Experience ideally at a small or fast-growing company.
• Strong organisational skills and ability to manage multiple workstreams and vendors.
• Discretion handling salaries, personal data, and contracts.

Responsibilities

• Own the day-to-day running of the company so the team can focus on research.
• Act as the main point of contact for payroll, pensions, and benefits.
• Manage employment contracts, HR records, and onboarding paperwork.
• Run new-hire onboarding end to end.
• Provide administrative support throughout the recruiting pipeline, including scheduling and offer paperwork.
• Process and pay invoices.
• Coordinate with accountants and maintain accurate, current financial administration.
• Organise team dinners and off-sites.
• Book ad-hoc team travel.
• Liaise with external specialists and ensure follow-ups are completed.

Skills

Office Management

HR Administration

Payroll Processing

Strong Communication Skills

Tools

Rippling

Xero

Job description

Own the day-to-day running of the company so the team can focus on research
Act as the main point of contact for payroll, pensions, and benefits
Manage employment contracts, HR records, and onboarding paperwork
Run new-hire onboarding end to end
Provide administrative support throughout the recruiting pipeline, including scheduling and offer paperwork
Process and pay invoices
Manage ad-hoc expense reimbursements
Coordinate with accountants and maintain accurate, current financial administration
Manage office supplies, vendor accounts, and subscriptions
Organise team dinners and off-sites
Book ad-hoc team travel
Liaise with external specialists and ensure follow-ups are completed

Requirements

• 1–3 years of experience in office management, HR administration, executive assistance, or operations coordination
• Experience ideally at a small or fast-growing company
• Highly organised, with a track record of managing several workstreams and vendors simultaneously
• Comfortable handling sensitive information, including salaries, personal data, and contracts, with discretion
• Strong written and verbal communication skills
• Confidence liaising directly with accountants, lawyers, and payroll bureaus
• Proactive and resourceful approach
• Nice to have: startup or scale-up experience
• Nice to have: familiarity with UK payroll, pension, and core employment law basics
• Nice to have: experience with HR, accounting, or expense tools such as Rippling and Xero
• Legally authorised to work in the country in which the job is located

Core Competencies

Demonstrates strong organizational and administrative capabilities, managing HR records, payroll, and onboarding processes while ensuring compliance with employment law. Proficient in liaising with external specialists and maintaining accurate financial administration.

Highest‑signal resume keywords

• Office Management
• HR Administration
• Payroll Processing
• Strong Communication Skills
• Experience with Rippling or Xero

ATS Optimization Keywords

Hard Skills

• HR Records Management
• Onboarding Processes
• Payroll Administration
• Expense Management
• Contract Management

Soft Skills

• Highly Organised
• Proactive Approach
• Resourcefulness
• Discretion with Sensitive Information

Industry Keywords

• Employment Law
• Pensions
• Benefits Administration
• Vendor Management
• Recruiting Pipeline

Tools & Technologies

• Rippling
• Xero