Systems & Operations Co-ordinator

OneSchool Global; West Boldon; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Staff laptop

Free breakfasts and lunches

On-site parking

25 days annual leave + holidays

Workplace pension

Staff referral scheme

Job summary

OneSchool Global UK is seeking a detail-oriented Systems & Operations Co-ordinator to join our People & Culture team at the Regional Support Office in Warwick (3 days office-based, 2 days working from home). You will manage Dayforce HRIS, onboarding coordination, employee records and payroll administration support, ensuring data accuracy and compliance.

You’ll thrive on multi-tasking, improving processes and supporting colleagues across the organisation.

Qualifications

• Experience in HR, payroll, systems or administration.
• Strong Excel and reporting skills.
• Experience with HRIS such as Dayforce is preferred.

Responsibilities

• Maintain and support the Dayforce HRIS, ensuring data accuracy and compliance.
• Provide first-line support, training and guidance to employees and managers.
• Manage employee onboarding, including pre-employment checks and references.
• Coordinate DBS and compliance processes.
• Maintain employee records and personnel files, conducting regular audits.
• Administer probation processes and associated communications.
• Support payroll administration and timely changes.
• Produce HR reports and support system improvements and projects.
• Manage agency and supply staff onboarding and approvals.
• Respond to People & Culture and systems-related queries.

Skills

HRIS support

Payroll administration

Data & reporting

Excel skills

Onboarding coordination

Tools

Dayforce HRIS

Microsoft Excel

Job description

Are you highly organised, proactive and someone who thrives on keeping things running smoothly? We're looking for a detail-oriented Systems & Operations Co-ordinator to join our People & Culture team and play a key role in supporting colleagues across OneSchool Global UK. This is a fantastic opportunity for someone who enjoys managing multiple priorities, improving processes, maintaining accurate records, and ensuring nothing slips through the cracks. Based in our Regional Support Office in Warwick (3 days office-based, 2 days working from home), you'll be the go-to person for Dayforce HRIS support, onboarding coordination, employee records, compliance processes and payroll administration support. Please note, our UK Regional Support Office will be relocating to Coventry from September 2026.

About You

You will:

• Be exceptionally organised with outstanding attention to detail
• Take ownership of your workload and consistently meet deadlines
• Be proactive, solutions-focused and able to work independently
• Have experience working within HR, payroll, systems or administration
• Be confident managing multiple tasks and competing priorities
• Enjoy working with systems, data and processes
• Have strong Excel and reporting skills
• Be an excellent communicator with a customer-focused approach
• Handle sensitive information with professionalism and discretion
• Have a good understanding of HR processes and compliance requirements

Key Responsibilities

• Maintain and support the Dayforce HRIS, ensuring employee data is accurate and compliant
• Provide first-line support, training and guidance to employees and managers
• Manage employee onboarding, including pre-employment checks, references and new starter administration
• Coordinate DBS and compliance processes
• Maintain employee records and personnel files, conducting regular audits
• Administer probation processes and associated communications
• Support payroll administration, ensuring employee changes are processed accurately and on time
• Produce HR reports and support system improvements and projects
• Manage agency and supply staff onboarding and approvals
• Respond to People & Culture and systems-related queries across the organisation

Why you’ll love working with us

At OneSchool Global, we’re committed to helping our educators grow, succeed, and reach their full potential. As part of our team, you’ll benefit from:

• A competitive salary, staff laptop, free breakfast and lunches and on-site free parking
• 25 days annual leave plus statutory bank holidays
• Workplace pension and Staff referral scheme for OSG UK colleagues.
• Collaborate with fellow OSG educators across the UK and around the world.
• High-quality, technology-empowered working environments.
• Strong career advancement opportunities.

About OSG

OneSchool Global is one of the world’s largest, truly global schools, with over 8000 students, 120+ campuses and 2000 staff operating across 20 countries. Our innovative approach to education emphasises self-directed learning, where students take initiative and responsibility for their learning journey. In the UK, we have 23 campuses spanning across England, Wales, Scotland and Northern Ireland.

Learn more

Hear what our teachers have to say: Working with us

Our values: Our values

OneSchool Global UK is committed to safeguarding and promoting the welfare of children and young people, and expect all staff and volunteers to share this commitment.

All appointments follow safer recruitment practices, including pre-employment checks such as enhanced criminal record and barred list checks, in line with Keeping Children Safe in Education guidance and equivalent frameworks across the UK. Additional checks will include verification of identity, qualifications, employment history, right to work, references, and online screening.

OneSchool Global UK is an equal opportunities employer, welcoming all suitably qualified candidates, and fostering a culture where safeguarding is embedded at every level. All staff receive regular safeguarding training, and our policies reflect current UK legislation and statutory guidance.