Purchase Ledger Admin

OneSchool Global; Warwick; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Staff laptop

Free breakfast and lunches

On-site free parking

25 days annual leave

Workplace pension

Staff referral scheme

Job summary

OneSchool Global UK is seeking a Purchase Ledger Administrator to join our Finance team in Warwick. This full-time, office-based role runs Monday to Friday, 8:00am–4:00pm, with relocation of the Regional Support Office to Coventry planned from Sep 2026.

You will manage supplier invoices, payments, reconciliations and month-end processes, ensuring accuracy and timely processing while building strong supplier relationships.

Qualifications

• Experience in purchase ledger, accounts payable or finance administration.
• Excellent attention to detail and organisational skills.
• Proactive with ability to manage multiple priorities.
• Strong numerical and reconciliation abilities.
• Proficient with finance systems and Excel.
• Good communication and customer-focused approach.
• Ability to investigate and resolve queries efficiently.
• Own workload and meet deadlines consistently.
• Reliable team player with professional attitude.

Responsibilities

• Capture, verify and code supplier invoices and expenses using Yooz.
• Process supplier and expense payments within Sage.
• Reconcile supplier statements and investigate discrepancies.
• Respond to supplier and invoice-related enquiries.
• Act as finance queries contact for Operational Board Director.
• Maintain vehicle records and administration.
• Administer HSBC credit card accounts, reporting and journals.
• Complete month-end processes and reconciliations by deadlines.
• Maintain hire purchase records and reconciliations.
• Process daily banking and cashbook reconciliations.
• Administer campus purchase card accounts and reporting.
• Support Virtual Credit Card processing and reporting.
• Be main contact for Operational Board accounts queries.
• Support annual audit and other finance projects as required.

Skills

Purchase ledger experience

Attention to detail

Multitasking

Numerical and reconciliations

Finance systems proficiency

Microsoft Excel

Communication skills

Query resolution

Ownership and reliability

Tools

Sage

Yooz

Microsoft Excel

MS Excel

HSBC credit card administration

Job description

Are you highly organised, proactive and someone who takes pride in accuracy and attention to detail?

We are looking for a Purchase Ledger Administrator to join our Finance team on a full-time, permanent basis. This is an office-based role working Monday to Friday, 8:00am – 4:00pm, based at our Regional Support Office in Warwick. Please note, our UK Regional Support Office will be relocating to a new site in Coventry from September 2026.

This is a fantastic opportunity for an experienced finance professional who enjoys managing a busy workload, building strong relationships with suppliers and ensuring financial information is processed accurately and on time. You'll be someone who is naturally organised, able to prioritise effectively, and takes ownership of your workload while maintaining exceptional attention to detail.

About You

• Have previous purchase ledger, accounts payable or finance administration experience
• Be highly organised with excellent attention to detail
• Be proactive and able to manage multiple priorities effectively
• Have strong numerical and reconciliation skills
• Be confident using finance systems and Microsoft Excel
• Have excellent communication skills and a customer-focused approach
• Be able to investigate and resolve queries efficiently
• Take ownership of your workload and consistently meet deadlines
• Be a reliable team player with a positive and professional attitude

Key Responsibilities

• Capture, verify and code supplier invoices and expenses using Yooz
• Process supplier and expense payments within Sage
• Reconcile supplier statements and investigate discrepancies
• Respond to supplier and invoice-related enquiries
• Act as a point of contact for Operational Board Director finance queries
• Maintain accurate company vehicle records and administration
• Administer HSBC credit card accounts, reporting and monthly journals
• Complete month-end processes and reconciliations within agreed deadlines
• Maintain hire purchase records, payments and reconciliations
• Process daily banking activities and perform bank and cashbook reconciliations
• Administer campus purchase card accounts, approvals, reporting and query resolution
• Support Virtual Credit Card (VCC) processing and reporting
• Act as the main point of contact for Operational Board accounts queries
• Support the annual audit process and other finance projects as required

Why you’ll love working with us

At OneSchool Global, we’re committed to helping our educators grow, succeed, and reach their full potential. As part of our team, you’ll benefit from:

• A competitive salary, staff laptop, free breakfast and lunches and on-site free parking
• 25 days annual leave plus statutory bank holidays
• Workplace pension andStaff referral scheme for OSG UK colleagues.
• Collaborate with fellow OSG educators across the UK and around the world.
• High-quality, technology-empowered working environments.
• Strong career advancement opportunities.

About OSG

OneSchool Global is one of the world’s largest, truly global schools, with over 8000 students, 120+ campuses and 2000 staff operating across 20 countries. Our innovative approach to education emphasises self-directed learning, where students take initiative and responsibility for their learning journey. In the UK, we have 23campuses spanning across England, Wales, Scotland and Northern Ireland.

OneSchool Global UK is committed to safeguarding and promoting the welfare of children and young people, and expect all staff and volunteers to share this commitment.

All appointments follow safer recruitment practices, including pre-employment checks such as enhanced criminal record and barred list checks, in line with Keeping Children Safe in Education guidance and equivalent frameworks across the UK. Additional checks will include verification of identity, qualifications, employment history, right to work, references, and online screening.

OneSchool Global UK is an equal opportunities employer, welcoming all suitably qualified candidates, and fostering a culture where safeguarding is embedded at every level. All staff receive regular safeguarding training, and our policies reflect current UK legislation and statutory guidance.