System and Establishment Coordinator
Wiltshire Police
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Benefits offered by this job
Job summary
Wiltshire Police is seeking a System and Establishment Coordinator to maintain and develop people systems and establishment data, ensuring accuracy, compliance and continuous improvement. The post holder will be the first point of contact for HR system queries and will lead on system development and user support.
You will deliver reliable data for workforce planning, support system updates, training, GDPR compliance and data integrity, and work with internal teams and external suppliers to
Qualifications
- Previous experience in HR/People Services environment.
- Experience in auditing, analysing and reconciling data.
- Experience of using and maintaining HR systems.
Responsibilities
- Maintain accurate establishment and workforce data.
- Process employee and post changes.
- Reconcile data and produce workforce reports.
- Provide HR systems support and troubleshooting.
- Manage system access and data security.
- Lead system updates, testing and improvements.
- Create user guidance and support training.
- Ensure GDPR compliance and data integrity.
- Support statutory workforce data returns.
- Work with internal teams and external suppliers to improve HR systems and workforce planning.
Skills
Job description
DSE use (for a substantial part of work), Lone working, Prolonged sitting / standing
02/10/2026, 12:00
At Wiltshire Police, we are dedicated to making our community a safer place for everyone. Our team is committed to upholding the highest standards of integrity, professionalism, and service. We believe in creating a supportive and inclusive environment where every member can thrive and make a meaningful impact. Whether you’re just starting your career or looking to advance, Wiltshire Police offers a range of opportunities to grow and develop. Join us, and be part of a team that values courage, compassion, and dedication to public service. Help us to keep Wiltshire safe.
Wiltshire has lots of layers - prehistoric stones, wartime bunkers, secret trails and hidden churches. But behind all of that, keeping our community safe across the years are generations of quiet police work. Some of it heroic, some of it worrying, but all of it real.
We’re proud to be an Equal Opportunity employer, and we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone. If there are any adjustments we could make to the recruitment and selection process to support you, please let us know.
The System and Establishment Coordinator is responsible for maintaining and developing Wiltshire Police’s people systems and establishment data, ensuring accuracy, compliance and continuous improvement in line with organisational priorities.
This role combines establishment management, HR system administration, and process improvement. The post holder will act as the first point of contact for HR system queries, coordinate changes to people and post data, and lead on HR system development and user support.
The role will support the Force by delivering reliable data for workforce planning, whilst embedding system improvements that drive efficiency and enhance the employee experience.
- Maintain accurate establishment and workforce data.
- Process employee and post changes.
- Reconcile data and produce workforce reports.
- Provide HR systems support and troubleshooting.
- Manage system access and data security.
- Lead system updates, testing and improvements.
- Create user guidance and support training.
- Ensure GDPR compliance and data integrity.
- Support statutory workforce data returns.
- Work with internal teams and external suppliers to improve HR systems and workforce planning.
- Previous experience in HR/People Services environment
- Experience in financial or establishment-related work
- Experience of using and maintaining HR systems
- Experience in auditing, analysing and reconciling data
- Strong problem-solving ability, with a focus on continuous improvement
- Ability to build and maintain relationships with internal departments
- Excellent career development opportunities
- 25 days annual leave plus bank holidays, rising to 30 days
- Hybrid working
- Flexi hours scheme
- Free On-Site Gym membership
- Physical and mental well-being support
- Generous Pension scheme
Please note, all roles will be subject to a vetting procedure, some roles due to the nature of their work, will require additional security clearance.
Depending on the number of applications received, we reserve the right to close this role early.
We are proud of being a truly inclusive organisation who provides fair and equal consideration to all of our applicants. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence.
Please ensure you allow time to complete your application fully as part complete pages do not autosave and the application system only remains active on a single page for a period of 60 minutes.
- National Insurance Number
- Address information
- Referee information
- Full employment history including dates and any qualifications you may have attained
- Tattoos - you will also be requested to provide photos and describe of any visible tattoos you have
- A copy of your photo card driving licence
- A downloaded DVLA summary showing full driving record
- A copy of your paper driving licence counterpart (Northern Ireland only)
- A copy of your British Passport or birth certificate (if a candidate does not have a passport, then they may use their birth certificate, but will need to provide a copy of a British passport once they have obtained one.)
- Copies of your qualifications relating to English and Maths (only). If applying for the Degree Holder Police Constable Apprenticeship, you will need a copy of your Degree Certificate.
- Clear, colour photos of any non-intimate tattoos
- Formal translation from a reputable source for any foreign language or symbol tattoos
- Any paperwork relating to discharged debts, CCJ, bankruptcy etc
- Deed poll certificate for any name changes
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