System Administrator

Randstad Technologies Recruitment; Greater London; Hybrid; GBP 33,000 - 52,000; Full time

Job summary

Randstad Technologies Recruitment seeks a Senior Administrator to support the COO Group in London. This hybrid role requires three in-office days (Tue, Wed, Thu) with immediate start and a 3-month initial contract, with a strong chance of extension or permanent conversion.

You will manage executive calendars, travel logistics, and complex expense reports using SAP Concur, while coordinating large visitor events and collaborating with IT/Facilities.

Qualifications

• 5+ years experience in a senior administrative or EA role.
• Experience interacting with executive and board-level stakeholders with discretion.
• Proficiency in SAP Concur and MS Office Suite; familiarity with AI tools.

Responsibilities

• Executive calendar, email, and high-priority diary management for senior leadership.
• Coordinate international travel itineraries, visa logistics, and expense reports using SAP Concur.
• Manage end-to-end logistics for large visiting groups, executive meetings, town halls, and catering.
• Support international admin communications, liaise with IT/Facilities, and assist with process improvements.

Skills

Executive support

Discretion & executive presence

AI tools familiarity

Tools

SAP Concur

MS Office Suite

Job description

Senior Administrator - COO Group

Location: London (Hybrid: 3 days in-office - Tue, Wed, Thu)

Contract: 3-Month Initial Contract (High probability of extension or perm conversion)

Start Date: Immediate / 2-4 weeks

Key Responsibilities

• Executive Support: Proactive calendar, email, and high-priority diary management for senior leadership.
• Travel & Expenses: Coordinate complex international travel itineraries, visa logistics, and manage expense reports using SAP Concur.
• Event & Visitor Logistics: Manage end-to-end logistics for large visiting groups (100+ visitors), executive meetings, town halls, and catering.
• Operational Projects: Support international admin communication platforms, liaise with IT/Facilities, and assist with process improvement initiatives.

What We Are Looking For

• 5+ years' experience in a senior administrative or EA role within financial or professional services.
• Proven capability interacting with executive and board-level stakeholders with complete discretion and executive presence.
• Strong technical proficiency in SAP Concur and MS Office Suite (Outlook, Teams, Excel, Word); familiarity with AI tools (Copilot/ChatGPT) is a plus.
• High adaptability, quick problem-solving, and the ability to work independently when needed.