Executive Assistant

Magnit Global; Greater London; On-site; GBP 59,000 - 80,000; Full time

Job summary

Magnit Global in London is seeking a highly organized Executive Assistant to join the EMEA Compliance function on a 3-month contract. The role is based in London with 3 days in the office.

You will support senior Compliance leaders with diary management, meetings, reporting cycles, travel, events and governance activities, handling confidential information with discretion and precision. Ideal candidates will have strong Microsoft Office skills and a proven track record supporting multiple

Qualifications

• Experience as an Executive Assistant supporting multiple executives in a large financial services environment.
• Strong organisational skills with ability to manage competing priorities and sensitive information.

Responsibilities

• Provide day-to-day administrative support to senior Compliance leaders across EMEA.
• Manage complex diaries, meetings and competing priorities for senior stakeholders.
• Coordinate international travel, itineraries and stakeholder meetings.
• Support governance meetings and reporting cycles, including agendas and papers.
• Prepare and format presentations, reports and trackers for senior meetings.
• Organise leadership meetings, town halls and department events.
• Process expenses, invoices and onboarding tasks and streamline processes.

Skills

Executive support

Diary management

Governance

PowerPoint

Excel

MS Office

Stakeholder management

Attention to detail

Discretion

Communication

Tools

Outlook

PowerPoint

Excel

Word

Job description

London | 3 days in the office

3 month contract | £375 per day inside IR35

We are looking for a highly organised and professional Executive Assistant to join the EMEA Compliance function of a leading Global Banking Organisation.

Supporting senior leaders across Compliance, this role will provide high-quality administrative and governance support across diary management, meetings, reporting cycles, travel, events and wider departmental activity. This would suit an experienced EA who is comfortable working with senior stakeholders in a fast-paced corporate environment and who brings exceptional attention to detail, discretion and organisational skills.

Key Responsibilities:

• Provide day-to-day administrative support to senior Compliance leaders across EMEA.
• Manage complex diaries, meetings and competing priorities, ensuring senior stakeholders are appropriately prepared.
• Coordinate international travel, itineraries, conference calls and stakeholder meetings.
• Support governance meetings and reporting cycles, including agendas, papers, meeting packs, forward plans and action tracking.
• Collate and quality-check presentations, reports and management information ahead of senior meetings and committees.
• Maintain accurate records, governance calendars, distribution lists, trackers and administrative documentation.
• Monitor designated inboxes and correspondence, escalating urgent or confidential matters appropriately.
• Prepare and format professional PowerPoint presentations, Word documents and Excel trackers.
• Organise leadership meetings, town halls, training sessions, offsites and other departmental events.
• Process expenses and invoices and support general office, onboarding and operational requirements.
• Identify opportunities to improve and streamline administrative and governance processes.

Key Skills & Experience:

• Strong track record as an Executive Assistant supporting multiple execs in a large financial services/Banking environment is essential.
• Fully versed in supporting multiple senior stakeholders and managing busy diaries and competing priorities.
• Experience coordinating senior management meetings, governance forums or committee processes would be highly advantageous.
• Excellent organisational skills with exceptional attention to detail.
• Confident working with sensitive and confidential information.
• Strong written and verbal communication skills with the ability to interact professionally with senior stakeholders.
• Strong Microsoft Office skills, particularly Outlook, PowerPoint, Word and Excel.
• Ability to work accurately under pressure and manage multiple deadlines simultaneously.
• Experience within Compliance, Risk, Legal or another regulated/control function would be advantageous.
• A proactive, polished and action-oriented approach with the ability to anticipate administrative requirements and take ownership of delivery.