Sustainability Governance Assistant

Laing O'Rourke; United Kingdom; Remote; GBP 24,000 - 36,000; Full time

Job summary

Laing O'Rourke is seeking a Sustainability Governance Assistant to support sustainability systems, governance, assurance and reporting. You will help maintain records, controlled information and routine processes to ensure the Sustainability function operates consistently and effectively.

Reporting to the Sustainability Manager – Systems Development, you will support governance meetings, maintain trackers and evidence libraries, and contribute to system changes and audits.

Qualifications

• Competent Microsoft 365 user, particularly SharePoint, Teams, Word and Excel.
• Experience in administration or coordination within systems, quality, governance, sustainability, compliance, project controls or a similar environment.
• Strong attention to detail, with experience maintaining structured data, registers, document control and reliable audit trails.
• Excellent organisation and prioritisation skills, with the ability to manage multiple workstreams and recurring deadlines.
• Clear written and verbal communication skills, including confidence following up actions with colleagues at different levels.
• A methodical, improvement-focused approach and good judgement around when to accelerate issues.

Responsibilities

• Maintain sustainability systems, iGMS content and SharePoint sites, including folders, metadata, permissions and access.
• Complete routine data uploads, quality checks and reporting, ensuring information is accurate, complete and up to date.
• Provide first-line support for routine system, access, template and data queries, maintaining user guidance and FAQs.
• Maintain governance trackers, registers and controlled documents, including version control, review dates and approval records.
• Support governance meetings through agendas, meeting packs, action logs and follow-up, escalating overdue actions and exceptions where required.
• Maintain audit-ready evidence libraries and complete routine assurance and completeness checks.
• Support document migration, process mapping, user acceptance testing and system changes, maintaining relevant trackers and records.
• Maintain process maps, procedures, training materials and change logs, supporting implementation and adoption.
• Work collaboratively across functions while handling information appropriately and maintaining confidentiality.

Skills

Microsoft 365 (SharePoint)

Data governance

Attention to detail

Organisational skills

Communication skills

Process improvement

Tools

iGMS

Job description

Sustainability Governance Assistant

We are looking for a Sustainability Governance Assistant to provide practical support across sutainability systems, governance, assurance and reporting.

Reporting to the Sustainability Manager – Systems Development, you will help maintain accurate records, controlled information and routine processes, ensuring the Sustainability function operates consistently and effectively.

Key Responsibilities

• Maintain sustainability systems, iGMS content and SharePoint sites, including folders, metadata, permissions and access.

• Complete routine data uploads, quality checks and reporting, ensuring information is accurate, complete and up to date.

• Provide first-line support for routine system, access, template and data queries, maintaining user guidance and FAQs.

• Maintain governance trackers, registers and controlled documents, including version control, review dates and approval records.

• Support governance meetings through agendas, meeting packs, action logs and follow-up, escalating overdue actions and exceptions where required.

• Maintain audit-ready evidence libraries and complete routine assurance and completeness checks.

• Support document migration, process mapping, user acceptance testing and system changes, maintaining relevant trackers and records.

• Maintain process maps, procedures, training materials and change logs, supporting implementation and adoption.

• Work collaboratively across functions while handling information appropriately and maintaining confidentiality.

Skills & Experience

• Competent Microsoft 365 user, particularly SharePoint, Teams, Word and Excel, with the ability to learn new systems and follow controlled workflows.

• Experience in administration or coordination within systems, quality, governance, sustainability, compliance, project controls or a similar environment.

• Strong attention to detail, with experience maintaining structured data, registers, document control and reliable audit trails.

• Excellent organisation and prioritisation skills, with the ability to manage multiple workstreams and recurring deadlines.

• Clear written and verbal communication skills, including confidence following up actions with colleagues at different levels.

• A methodical, improvement-focused approach and good judgement around when to accelerate issues.

Desirable

• Experience with iGMS or another management system.

• Familiarity with basic process mapping and user acceptance testing.

• Awareness of sustainability management systems, ISO 14001, PAS 2080 or assurance principles.

About us:We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.