Executive Business Coordinator

Laing O'Rourke; Dartford; On-site; GBP 34,000 - 48,000; Full time

Job summary

Laing O'Rourke is seeking an Executive Business Coordinator to support the Strategy & Transformation Director and the S&T team in the UK. This broad role combines executive support with team coordination, planning cycles and hands-on project activity, offering variety, learning and opportunities to influence how we work.

The role involves managing diaries, coordinating meetings, assisting with recruitment and development, and helping deliver strategy and transformation initiatives

Qualifications

• Experience in executive support or similar role.
• Proven ability to coordinate multiple tasks across teams.
• Strong communication and organisational skills.
• Comfortable with senior stakeholders and dynamic environment.

Responsibilities

• Provide proactive day-to-day support to the Strategy & Transformation Director and wider team, coordinating diaries, meetings, priorities and occasional travel and expenses.
• Anticipate what is coming up and ensure the right meetings, information and materials are in place.
• Support desktop research, team rhythms, recording actions, workshop coordination and stakeholder engagement.
• Support recruitment, interviews and other people activity across the team.
• Help coordinate the team's rhythm of work, including the strategy and business planning cycle, team meetings, workshops and key stakeholder engagements.
• Keep actions, priorities and key activities moving, bringing structure and follow-through where needed.
• Coordinate workshops, team events, recruitment, onboarding and development activity.
• Help create a connected, inclusive and enjoyable team environment and continually improve how the team works together.
• Provide flexible, hands-on support across strategy, transformation and project activity.
• Conduct desktop research to support strategic and business questions.
• Support presentations, briefing papers, workshop materials and the planning and delivery of project activities.
• Help coordinate the strategy and transformation calendar, including key EEC and stakeholder touchpoints.
• Support key stakeholder maps and engagements, and contribute ideas that improve processes and ways of working.

Skills

Executive support

Stakeholder management

Diary management

Team coordination

Microsoft 365

Proactive mindset

Communication

Attention to detail

Tools

Microsoft 365

Job description

We are looking for an Executive Business Coordinator to support the Strategy & Transformation Director and wider S&T team.

This is a broad and varied role combining high-quality executive support with team coordination and hands-on support for strategy and transformation activity. You will help us stay organised, connected and focused, supporting everything from the strategy and planning cycle and team workshops to stakeholder engagement, recruitment and team development.

The role will evolve with the needs of the team, so we're looking for someone who is comfortable with variety, enjoys making things happen and is willing to turn their hand to different challenges.

What You'll Do

Executive Business Support

• Provide proactive day-to-day support to the Strategy & Transformation Director and wider team, coordinating diaries, meetings, priorities and occasional travel and expenses.
• Anticipate what is coming up and ensure the right meetings, information and materials are in place.
• Support desktop research, team rhythms, recording actions, workshop coordination and stakeholder engagement.
• Support recruitment, interviews and other people activity across the team.

S&T Team Coordination & Experience

• Help coordinate the team's rhythm of work, including the strategy and business planning cycle, team meetings, workshops and key stakeholder engagements.
• Keep actions, priorities and key activities moving, bringing structure and follow-through where needed.
• Coordinate workshops, team events, recruitment, onboarding and development activity.
• Help create a connected, inclusive and enjoyable team environment and continually improve how the team works together.

Strategy, Transformation & Projects

• Provide flexible, hands-on support across strategy, transformation and project activity.
• Conduct desktop research to support strategic and business questions.
• Support presentations, briefing papers, workshop materials and the planning and delivery of project activities.
• Help coordinate the strategy and transformation calendar, including key EEC and stakeholder touchpoints.
• Support key stakeholder maps and engagements, and contribute ideas that improve processes and ways of working.

What You'll Bring

• Exceptionally organised, but flexible when priorities change.
• Confident working with senior stakeholders and people across different parts of a business.
• Strong interpersonal skills and someone who genuinely enjoys working as part of a team.
• Communicates clearly and can create good-quality materials using Microsoft 365.
• Proactive, curious and willing to tackle unfamiliar tasks.
• Takes ownership, follows things through and knows when to ask for help.
• Uses good judgement and discretion.
• Most importantly, you'll be someone who enjoys making things happen, isn't constrained by a narrow job description and is motivated by the opportunity to learn and broaden your contribution over time.

Don't match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning.

About us:

We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email [e-mail]