Support Administrator

NHS Professionals; Great Yarmouth; On-site; GBP 22,000 - 24,000; Part time

Benefits offered by this job

Competitive pay rates

Shift portal access

Bank shifts across trusts

Job summary

NHS Professionals is seeking a Clinical Support Administrator to join the Great Yarmouth Adult Community Team on a temporary basis (approx. 12 months).

The role is based at Northgate Hospital, Great Yarmouth, with 30 hours per week and flexible scheduling (4 days Mon-Fri 9am-5pm or Mon-Fri 6 hours 9am-5pm). You will provide secretarial and administrative support to the clinical MDT, manage diaries, minutes, referrals, and liaise with GPs and staff.

Qualifications

• The postholder must have secretarial experience.
• Diary management experience required.
• Minute taking experience preferred.

Responsibilities

• Provide secretarial/administrative support to the clinical multidisciplinary team.
• Use electronic systems to input and access information for the team.
• Deal with patient referrals and liaise with GPs and clinical staff.
• Take and process team minutes across the locality.
• Manage the team diary and cover other administrative staff as needed.

Skills

Secretarial experience

Diary management experience

Minute Taking experience

Job description

Job Description:

NHSP ID: 91582

Job Title: Clinical Support Administrator

Department: Great Yarmouth Adult Community Team

Duration: This is a temporary role, and it is currently due to last roughly 12 months

Locations: Northgate Hospital, Northgate St, Great Yarmouth, R30 1BU

Working Pattern: 30 hours per week

- Any 4 days between Mon - Fri, 9am - 5pm

OR

- Mon - Fri, any 6 hours between 9am - 5pm

Pay Banding: Band 3 - £14.05 per hour

Trust: Norfolk and Suffolk NHS Foundation Trust

The postholder must have the following experience:

• Secretarial experience
• Diary management experience
• Minute Taking experience

ROLE SUMMARY

• Provide secretarial / administrative support to the team in order that they can provide an efficient service to all customers.
• Respond to the administrative needs of the service to ensure that the requirements of the organisation are met.
• Supervise lower banded staff

DUTIES AND RESPONSIBILITIES

Clinical Support

• Provide accurate, prompt and efficient secretarial/administrative support to the clinical multi disciplinary team which may include spreadsheets and reports.
• Use electronic systems to input and access information as required by the clinical multi disciplinary team.
• Deal with and process all types of patient referrals liaising directly with General Practitioners, clinical staff including medical staff from other areas.
• Liaise with clinical team members in relation to urgent referrals or other emergencies.
• Provide non-clinical information to patients and families, where necessary, including cancellation of appointments.
• Take and process minutes for teams (across the Locality).

Communication

• Contribute to effective communication by liaising with internal and external parties and agencies as required on behalf of the team.
• Deal with correspondence and communication liaising, prioritising and co-ordinating with the clinical team.
• Deal with telephone calls and general enquiries and maintain an efficient message system co-ordinating with team members.
• Liaise in a professional manner with each member of the team, providing relevant information.
• Maintain a clear code of conduct and high standards of customer service in terms of dignity, respect and excellent customer service to all internal and external customers.

General

• Diary management as required for team members to include appointments / meetings, regular commitments to assist in organising the workload.
• Ensure confidential information is retained and stored in line with Trust policy in an efficient and effective manner.
• Use set procedures to undertake administrative and secretarial functions around legislative procedures i.e. Mental Health Act, Mental Capacity Act.
• Attend and contribute to internal/external meetings relevant to the post as delegated by the line manager.
• Provide cover for other administrative staff during holidays and sickness, across the Locality.
• Liaise with maintenance departments as delegated by line manager regarding buildings and general maintenance.
• Liaise with IT departments as delegated by line manager regarding problems / faults with electronic equipment etc.
• Be responsive, adaptable and flexible to working across the locality bases.
• Undertake other appropriate duties as directed, being adaptable and flexible to service needs and changes across the locality.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates - work this week, get paid next week
• Essential support when you need it- 24/7 365 days - call us anytime
• Multi locational - work across neighbouring Trusts
• Manage your shifts and timesheets on the go - access your "My Bank" shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle - access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities - Keep up with the essentials and more
• Build holiday allowance for every shift you work - your work life balance is important to us
• Stakeholder pension scheme available - a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

Experience:

• Secretarial: 1 year (preferred)
• Diary Management: 1 year (preferred)
• Minute Taking: 1 year (preferred)