Supply Chain & Operations Administrator

CHM; Portlethen; On-site; GBP 21,000 - 26,000; Full time

Job summary

CHM in Portlethen is seeking a Supply Chain & Operations Administrator to support day-to-day shipping, order processing and admin across the Supply Chain & Operations teams.

The role involves creating shipping documents, coordinating UK and international logistics, updating databases and providing general admin support to multiple departments to ensure timely manufacture, shipment and delivery of orders.

Qualifications

• General standard grades, SVQ in Administration or relevant work experience.
• Good face-to-face communication skills.
• Strong organisation skills, with pro-active and task orientated approach.
• Ability to work with minimal supervision and as part of a team.
• Excellent attention to detail.
• Flexible approach.
• Strong IT Skills: Sage 200 would be advantageous.

Responsibilities

• Manage the daily administration duties relating to shipping of goods and orders.
• Coordinate UK and International logistics with the Supply Chain Co-ordinator.
• Create draft shipping documents and record order information on the company’s database.
• Dispatch sales orders using Sage and circulate relevant paperwork to manufacturing.
• Maintain supplier records and book courier services.
• Provide general office administration support and document control as required.
• Monitor shared inboxes and support the Supply Chain Co-ordinator as needed.

Job description

Our client is seeking a Supply Chain & Operations Administrator to support their Supply Chain & Operations team.

Supply Chain & Operations Administrator

Location: Portlethen, Aberdeen (on-site)

Contract: Permanent

Hours: Full-time, 35 hours per week

About the Employer

This organisation delivers world-class chemical solutions, driving responsible energy production with people at their core.

About the Role

They are looking for a Supply Chain & Operations Administrator to support the Supply Chain & Operations Team.

This role is responsible for daily administration duties relating to shipping of goods while working with all departments to ensure client orders are manufactured, shipped and delivered in a timely manner. The role will also provide general administration support to all departments as required.

Your Core Responsibilities & Tasks

Supply Chain

• Manage the receipt of all services and non-chemical goods in while acting as a point of contact for any queries.
• Arrange UK and International logistics with support of Supply Chain Co-ordinator.
• Support with logistics request for quotes from sales team
• Create job folders and record order information on the company’s database.
• Create draft shipping documents (Commercial Invoice, Packing List etc.) and send to the relevant sales team member for approval.
• Electronically dispatch sales orders using Sage and send dispatch paperwork to manufacturing team
• Set up new supplier applications and maintain the approved suppliers list with up-to-date accreditation.
• Book and track courier services using online portals.
• Raise purchase orders through Sicon and Sage, ensuring relevant financial authority has been granted.
• Maintain Supply Chain databases
• Support Supply Chain Co-ordinator as required
• Keep customers updated with relevant logistics information as and when required
• General office administration support and ordering of office supplies
• Assist with document control as and when required
• Monitoring of shared inboxes

Operations & Manufacturing

• Assist with DHL deliveries, including printing and checking paperwork and assigning it to goods ready for delivery.
• Assist with arranging contractors for site maintenance.
• Provide administration support to the General Manager.

What They’re Looking For

• General standard grades, SVQ in Administration or relevant work experience.
• Good face-to-face communication skills
• Strong organisation skills, with pro-active and task orientated approach.
• Ability to work with minimal supervision and as part of a team.
• Excellent attention to detail
• Flexible approach.
• Strong IT Skills: Sage 200 would be advantageous.

What You’ll Get

• Autonomy to shape the company’s future and culture
• A positive, collaborative atmosphere where success is shared
• Training and development opportunities linked to performance
• 33 days annual leave per year + buy and sell options.
• Income protection insurance
• Life insurance
• 8% Employer Contribution

Closing Date: Thursday 24th September at 23:59pm

Interested?

Our client is committed to equal opportunities and welcomes applications from all sections of the community. This company is made up of brilliant people. Each of whom is unique, whether in terms of background, personal characteristics, experience, skills or motivations and this employer values their people for the differences they bring to the table.

They are committed to promoting a working environment based on dignity, trust, and respect, and one that is free from discrimination, harassment, bullying or victimisation.

Fostering an inclusive culture helps everyone to benefit from a wider range of these different perspectives, experiences, and skills. This organisation believes that this creates a happier, more productive working environment for all.