Supply Chain & Operations Administrator

Roemex Limited; Portlethen; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Autonomy to shape the company’s future

33 days annual leave + buy/sell

Income protection insurance

Life insurance

8% Employer Contribution

Job summary

Roemex Limited in Portlethen, Aberdeen, is seeking a Supply Chain & Operations Administrator to support the Supply Chain & Operations Team and manage daily administration for shipping of goods.

You will coordinate UK and international logistics, create and file documents, raise purchase orders, and maintain supplier records, with general admin duties across departments.

Qualifications

• General standard grades or equivalent administrative experience.
• SVQ in Administration or relevant work experience is acceptable.
• Excellent communication and organisational abilities are essential.

Responsibilities

• Process shipping-related administration and prepare documents.
• Coordinate UK and international logistics with the Supply Chain team.
• Create and manage job folders and order information in the database.

Skills

Communication skills

Organisational skills

Attention to detail

Proactive / proactive mindset

Team player

Flexibility

Education

General standard grades

SVQ in Administration

Tools

Sage 200

Job description

Supply Chain & Operations Administrator

Location: Portlethen, Aberdeen (on-site)

Contract: Permanent

Hours: Full-time, 35 hours per week

Our Vision & Purpose

“At Roemex, we deliver world-class chemical solutions, driving responsible energy production with people at our core.”

We are looking for a Supply Chain & Operations Administrator to support the Supply Chain & Operations Team.

This role is responsible for daily administration duties relating to shipping of goods while working with all departments to ensure client orders are manufactured, shipped and delivered in a timely manner. The role will also provide general administration support to all departments as required.

Your Core Responsibilities & Tasks

Supply Chain

• Manage the receipt of all services and non-chemical goods in while acting as a point of contact for any queries.
• Arrange UK and International logistics with support of Supply Chain Co‑ordinator.
• Support with logistics request for quotes from sales team
• Create job folders and record order information on the company’s database.
• Create draft shipping documents (Commercial Invoice, Packing List etc.) and send to the relevant sales team member for approval.
• Electronically dispatch sales orders using Sage and send dispatch paperwork to manufacturing team
• Set up new supplier applications and maintain the approved suppliers list with up-to-date accreditation.
• Book and track courier services using online portals.
• Raise purchase orders through Sicon and Sage, ensuring relevant financial authority has been granted.
• Maintain Supply Chain databases
• Support Supply Chain Co‑ordinator as required
• Keep customers updated with relevant logistics information as and when required
• General office administration support and ordering of office supplies
• Assist with document control as and when required
• Monitoring of shared inboxes

Operations & Manufacturing

• Assist with DHL deliveries, including printing and checking paperwork and assigning it to goods ready for delivery.
• Assist with arranging contractors for site maintenance.
• Provide administration support to the General Manager.

What We’re Looking For

• General standard grades, SVQ in Administration or relevant work experience.
• Good face-to-face communication skills
• Strong organisation skills, with pro‑active and task orientated approach.
• Ability to work with minimal supervision and as part of a team.
• Excellent attention to detail
• Flexible approach.
• Strong IT Skills: Sage 200 would be advantageous.

What You’ll Get

• Autonomy to shape the company’s future and culture
• A positive, collaborative atmosphere where success is shared
• Training and development opportunities linked to performance
• 33 days annual leave per year + buy and sell options.
• Income protection insurance
• Life insurance
• 8% Employer Contribution

Closing Date: Thursday 24th September at 23:59pm

Roemex Limited is committed to equal opportunities and welcomes applications from all sections of the community. Roemex Limited is made up of brilliant people. Each of us is unique, whether in terms of our background, personal characteristics, experience, skills or motivations and we value our people for the differences they bring to the table.

We are committed to promoting a working environment based on dignity, trust, and respect, and one that is free from discrimination, harassment, bullying or victimisation.

Fostering an inclusive culture helps each of us to benefit from a wider range of these different perspectives, experiences, and skills. We believe that this creates a happier, more productive working environment for us all.