Supply Chain Assistant

De La Rue; Royton; On-site; GBP 21,000 - 26,000; Full time

Job summary

De La Rue plc is seeking an administrative support specialist for the Supply Chain function in Royton, UK. You will convert orders in the Target-ERP system, book shipments, manage export/import documentation and despatch orders from the ERP system.

You will also assist with purchase orders, planning, and SOPs while ensuring compliance with ISO standards. The role requires strong Excel/ERP skills, excellent numeracy and communication abilities, and a flexible approach in a busy manufacturing

Qualifications

• Intermediate/Advanced Excel, Word, ERP.
• Excellent numeracy skills.
• Experience in busy fast paced manufacturing environment desirable.
• Excellent communication skills.
• Shipping of products globally using road, sea and air transport – preferred.
• Flexible and adaptable.

Responsibilities

• Provide administrative support across the Supply Chain function.
• Convert order receipts into Sales Orders / Stock Transfer Orders on the Target-ERP system.
• Book DHL shipments; manage Cylinder movements and export/import documentation.
• Despatch orders off the ERP system and convert Purchase Requisitions to Purchase Orders.
• Maintain Orderbook; highlight late/at-risk orders; plan collections per manufacturing plan.
• Input details into Shipping Log and communicate shipment details with sites.
• Ensure compliance with ISO standards and Known Consignor requirements.
• Produce, review and update SOPs; assist Purchasing and Planning when needed.
• Maintain flexibility to respond to changes in manufacturing and delivery plans.
• Communicate progress to central De La Rue functions and customers.
• Liaise with technical on order receipt and add orders onto the ERP system.

Skills

Excel

Word

ERP

Excellent numeracy

Communication skills

Fast-paced environment experience

Flexibility

Tools

Target-ERP

SAP ByD

Logistics software

Job description

MAIN PURPOSE:

• To provide administrative support across the Supply Chain Function
• Conversion of order receipts from Central teams into Sales Orders / Stock Transfer Orders on the Target-ERP system
• Booking of DHL shipments, Cylinder movements whilst assisting with all Export / Import documentation for movements overing UK. European, World – Road, Sea & Air Freight. Ensuring that shipments are arranged at the correct security level and that all control measures are in place.
• Despatch orders off the ERP system.
• Convert Purchase Requisitions in Purchase orders

KEY ACTIVITIES:

Primary Activities

• To always act and behave in a way compliant with all De La Rue company guidelines and policies, especially those relating to Environmental Health and Safety, ethics and codes of conduct
• Housekeeping (working to 5s standards ensuring areas of responsibility are clean and tidy).
• Liaise with technical on order receipt and add orders onto the ERP system
• Manage communication of Order progress to central De La Rue functions and Customers
• Processing and maintaining Sales orders and related customer correspondence
• Maintain Orderbook and highlight any late/at risk orders
• Plan and book collections in line with the manufacturing plan and customer delivery schedule for both Finished goods and Cylinders
• Input details into the Shipping Log to provide notice of deliveries/collections to site.
• Communicate shipment details with other sites, notifying delays and changes in advance.
• Comply with ISO 14001, ISO 18001, ISO 9001, ISO 14298, Known Consignor, EHS and quality standards
• Despatch orders off the Target-ERP system
• Work closely with planning, sales, security auditors and packing to achieve OTIF.
• Produce, review and update SOPs for responsible areas
• Assist Purchasing when necessary to convert Purchase Requisitions and raise Purchase Orders in Target/SAP ByD
• Assist Planning where necessary with Job Bag / Works order generation
• Maintain flexibility to react to changes in the manufacturing and delivery plan.
• Excellent communicator who is able to organise themselves and their workload on a daily basis.

The above list is not exhaustive. You will be required to undertake other duties within your capabilities, consistent with this role, to support the needs of the business.

Key qualifications, skills and experience required

• Intermediate/Advanced Excel, Word, ERP.
• Excellent numeracy skills.
• Experience in busy fast paced manufacturing environment desirable.
• Excellent communication skills.
• Shipping of products globally using road, sea and air transport – preferred
• Flexible and adaptable.

Other requirements

Any adhoc duties in relation to the Supply Chain function.