Subject Areas Procurement Coordinator

London Business School; Greater London; Hybrid; GBP 29,000 - 36,000; Full time

Benefits offered by this job

27 days annual leave

Group Pension Scheme

Free onsite gym and swimming pool

Professional development opportunities

Cycle to work scheme

Wellbeing offerings

Volunteering leave

Job summary

London Business School is seeking an organised Subject Area Administrator to support seven small teams within the Research and Faculty Office. You will handle invoices, expenses and supplier requests, maintain records and assist with budget tracking while delivering a responsive, high-quality service to faculty and colleagues.

You will work in a hybrid environment with on-campus presence and occasional remote work.

Qualifications

• Strong administrative skills and accuracy in handling records and data.
• Ability to prioritise competing requests and meet deadlines.
• Comfort with standard IT tools and learning new systems.
• A service-focused approach with clear, proactive communication.

Responsibilities

• Process invoices, expenses and supplier requests accurately and promptly.
• Support procurement administration and routine accounts queries.
• Enter and maintain financial information in School systems.
• Track Subject Area budgets and prepare regular reports from relevant systems.
• Provide first-line support to faculty and colleagues, escalating complex queries as needed.
• Coordinate project administration, including bookings for catering and supplies.

Skills

Organisational skills

Attention to detail

Time management

Communication

IT literacy

Customer service

Procedural compliance

Tools

Microsoft Office

Budget tracking systems

Database maintenance

Job description

Help our faculty and academic teams run smoothly by providing accurate, responsive administrative support across London Business School’s Subject Areas.

The Role

The Subject Areas are seven small teams within the Research and Faculty Office, supporting academic colleagues across the School. As Subject Area Administrator, you’ll help these teams deliver an efficient, helpful service to faculty and colleagues.

A key part of the role is processing invoices, faculty expenses and supplier requests, alongside procurement administration. You’ll also maintain accurate records, support budget tracking and reporting, respond to routine queries, and help coordinate practical arrangements for projects. You’ll work with colleagues across the School and contribute ideas to make processes clearer and more efficient.

Main Responsibilities

• Process invoices, faculty expenses and new supplier requests accurately and promptly.
• Support procurement administration and respond to routine accounts and purchasing queries.
• Enter and maintain financial information in School systems, ensuring records are accurate and up to date.
• Help track Subject Area budgets and prepare regular reports using information from relevant systems.
• Provide clear, helpful first-line support to faculty and colleagues, referring more complex queries when needed.
• Assist with project administration, including coordinating bookings such as catering and other supplies with Faculty Assistants.
• Share updates on processes and guidance with Subject Area colleagues.
• Look for practical ways to improve administrative processes and support consistent ways of working across the teams.
• Work collaboratively with colleagues across the Research and Faculty Office and the wider School.

Who We Are Looking For

You’re organised, dependable and comfortable managing detailed administrative tasks. You take pride in accuracy, can prioritise competing requests and communicate clearly with a range of people.

You’ll bring:

• Strong attention to detail and a careful approach to handling records and data.
• Good organisation and time-management skills, with the ability to meet deadlines.
• Confidence using standard IT tools and learning new systems and databases.
• A helpful, service-focused approach and the confidence to respond to routine enquiries.
• The ability to follow procedures and apply guidance consistently.
• A proactive, collaborative attitude and an interest in finding better ways of working.

Experience in administration, invoice or expense processing, procurement support or a customer-facing role would be useful. A finance or accounting qualification is not required; we’re looking for strong administrative skills, accuracy and a willingness to learn.

Benefits You Can Enjoy

• Generous annual leave of 27 days plus extra between Christmas and New Year
• Enrolment into the Group Pension Scheme
• Free onsite gym and swimming pool
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days volunteering leave

At London Business School, we support Smart Working - a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community.
For this role specifically, you will be expected to be on campus 5 day per week until probation is passed and then 3 days on campus per week (2 remote).

We operate with ‘core hours’ – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time - a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work

Why London Business School?

London BusinessSchool;aglobal and vibrant business communitybasedin three of the world’s most dynamic cities, London, Dubai and Riyadh.It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world.We offer best inclass hybrid learningto our students andparticipants, whilst creatinga flexible, supportive and dynamic working environment for our people to excel in, whatever their location.

Our commitment to driving inclusion and belonging

We are a globally reaching institution, committed tocreating tangible and sustainable change in drivinginclusion & belonging within our School, education andsociety at large.We are dedicated to creating an environment where everyone in our community feels they belong and thrive.This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying

Competitive salary dependent upon experience

Closing date: 10th November 2026