Fundraising Administrator

London Business School; Greater London; Hybrid; GBP 40,000 - 55,000; Full time

Benefits offered by this job

Generous annual leave

Group Pension Scheme

Free onsite gym and swimming pool

Professional development

Cycle to work scheme

Wellbeing offering

Volunteer leave

Job summary

London Business School is seeking a Principal Giving Coordinator to provide high-quality administrative, operational and relationship support to the Principal Giving team within Advancement. The role involves complex diary and travel coordination, preparation of donor materials, meeting support, expense processing, data management and support for high‑level cultivation events.

The ideal candidate will work with senior volunteers and donors giving at £1m+ level, manage expenses and input

Qualifications

• Excellent organisational, time-management and administrative skills.
• Strong interpersonal and communication skills, with confidence working with senior stakeholders.
• High attention to detail and accuracy.
• Experience using Microsoft Office and business systems; CRM experience (Raiser’s Edge) is desirable.
• A proactive, flexible approach and the ability to manage competing priorities.
• Experience working in a customer-facing, administrative or coordination role.

Responsibilities

• Provide broad administrative support across all aspects of the Principal Giving team’s work.
• Coordinate complex diary management, travel itineraries and logistics for the team.
• Submit expense claims, process invoices and input financial data to support budget tracking.
• Assist with the preparation of fundraising materials, presentations, briefings and data to a high standard of accuracy.
• Ensure documents supporting prospect strategies and meetings are kept up to date and shared with relevant stakeholders in a timely manner.
• Plan and coordinate Principal Giving team meetings, including agendas, logistics, minute taking and action tracking.
• Provide administrative support for donor care activity linked to the Principal Gifts team.
• Work with the Director of Principal Giving and Data team to ensure gifts and donor activity are accurately recorded on Raiser’s Edge.
• Maintain accurate records of key alumni and prospect details within business systems.
• Support income tracking and reporting for the Principal Giving team.
• Produce correspondence to support fundraising activity, including draft invitations, letters and proof-reading materials.
• Act as a primary contact for the Principal Giving team, handling and escalating queries where required.
• Work collaboratively with colleagues across Advancement to deliver excellent customer service.
• Provide administrative support for cultivation events in the UK and overseas.
• Work with colleagues across the School, including strategic events teams, to support key annual events.
• Review relevant processes and systems, identifying opportunities to improve efficiency.
• Provide cover for other Coordinators within the Advancement team when required.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Customer-facing experience

Tools

Microsoft Office

Raiser's Edge

Job description

Support philanthropic impact at a world‑leading business school

The Role

London Business School (LBS) is recruiting a Principal Giving Coordinator to provide high-quality administrative, operational and relationship support to the Principal Giving team within Advancement.

Reporting to the Director, Principal Giving, the Principal Giving Coordinator supports the Principal Giving team, which works with senior volunteers and donors giving at £1m+ level. This role involves complex diary and travel coordination, preparation of donor materials, meeting support, expense processing, data management and support for high‑level cultivation events.

Main Responsibilities

• Provide broad administrative support across all aspects of the Principal Giving team’s work.
• Coordinate complex diary management, travel itineraries and logistics for the team.
• Submit expense claims, process invoices and input financial data to support budget tracking.
• Assist with the preparation of fundraising materials, presentations, briefings and data to a high standard of accuracy.
• Ensure documents supporting prospect strategies and meetings are kept up to date and shared with relevant stakeholders in a timely manner.
• Plan and coordinate Principal Giving team meetings, including agendas, logistics, minute taking and action tracking.
• Provide administrative support for donor care activity linked to the Principal Gifts team.
• Work with the Director of Principal Giving and Data team to ensure gifts and donor activity are accurately recorded on Raiser’s Edge.
• Maintain accurate records of key alumni and prospect details within business systems.
• Support income tracking and reporting for the Principal Giving team.
• Produce correspondence to support fundraising activity, including draft invitations, letters and proof-reading materials.
• Act as a primary contact for the Principal Giving team, handling and escalating queries where required.
• Work collaboratively with colleagues across Advancement to deliver excellent customer service.
• Provide administrative support for cultivation events in the UK and overseas.
• Work with colleagues across the School, including strategic events teams, to support key annual events.
• Review relevant processes and systems, identifying opportunities to improve efficiency.
• Provide cover for other Coordinators within the Advancement team when required.

Who We Are Looking For

• Excellent organisational, time‑management and administrative skills.
• Strong interpersonal and communication skills, with confidence working with senior stakeholders.
• High attention to detail and accuracy.
• Experience using Microsoft Office and business systems; CRM experience (e.g. Raiser’s Edge) is desirable.
• A proactive, flexible approach and the ability to manage competing priorities.
• Experience working in a customer‑facing, administrative or coordination role.

Benefits You Can Enjoy

• Generous annual leave of 27 days plus extra between Christmas and New Year
• Enrolment into the Group Pension Scheme
• Free onsite gym and swimming pool
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days volunteering leave

At London Business School, we support Smart Working - a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community.

For this role specifically, you will be expected to be on campus 2 days per week.

We operate with ‘core hours’ – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time - a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work

Why London Business School?

London Business School; a global and vibrant business community based in three of the world’s most dynamic cities, London, Dubai and Riyadh. It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location.

Our commitment to driving inclusion and belonging

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying

Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.

Competitive salary dependent upon experience