Procurement & Admin Coordinator – Subject Areas (Hybrid)

London Business School; Greater London; Hybrid; GBP 29,000 - 36,000; Full time

Benefits offered by this job

27 days annual leave

Group Pension Scheme

Free onsite gym and swimming pool

Professional development opportunities

Cycle to work scheme

Wellbeing offerings

Volunteering leave

Job summary

London Business School is seeking an organised Subject Area Administrator to support seven small teams within the Research and Faculty Office. You will handle invoices, expenses and supplier requests, maintain records and assist with budget tracking while delivering a responsive, high-quality service to faculty and colleagues.

You will work in a hybrid environment with on-campus presence and occasional remote work.

Qualifications

• Strong administrative skills and accuracy in handling records and data.
• Ability to prioritise competing requests and meet deadlines.
• Comfort with standard IT tools and learning new systems.
• A service-focused approach with clear, proactive communication.

Responsibilities

• Process invoices, expenses and supplier requests accurately and promptly.
• Support procurement administration and routine accounts queries.
• Enter and maintain financial information in School systems.
• Track Subject Area budgets and prepare regular reports from relevant systems.
• Provide first-line support to faculty and colleagues, escalating complex queries as needed.
• Coordinate project administration, including bookings for catering and supplies.

Skills

Organisational skills

Attention to detail

Time management

Communication

IT literacy

Customer service

Procedural compliance

Tools

Microsoft Office

Budget tracking systems

Database maintenance

Job description

London Business School is seeking an organised Subject Area Administrator to support seven small teams within the Research and Faculty Office. You will handle invoices, expenses and supplier requests, maintain records and assist with budget tracking while delivering a responsive, high-quality service to faculty and colleagues.

You will work in a hybrid environment with on-campus presence and occasional remote work.