Subcontract Accounts Payable Specialist – £40,000

Pearson Carter; Hertford Heath; On-site; GBP 36,000 - 44,000; Full time

Job summary

Pearson Carter is seeking a Subcontract Accounts Payable Specialist for a growing international organisation in the data centre construction and engineering sector, based in Buntingford. You will manage subcontractor invoices and payments across UK and overseas entities, ensuring accuracy and timely processing.

The role requires handling multi-currency transactions, CIS/RCT/VAT compliance, and close collaboration with Commercial Managers, QS and Finance to maintain cost trackers and forecast

Qualifications

• Experience in Accounts Payable and subcontract administration.
• Experience processing overseas subcontractor invoices.
• Construction/engineering/project-based industry background.
• Experience with CIS, RCT, VAT and international tax.
• Hands-on Microsoft Dynamics ERP experience.

Responsibilities

• Process high volumes of subcontractor invoices UK and international entities.
• Review invoices against subcontracts, POs, variations, budgets and milestones.
• Verify subcontractor applications and supporting documentation.
• Manage retention, contra charges, back charges and commercial adjustments.
• Maintain accurate cost trackers, accruals and payment forecasts.
• Manage subcontractor payment and invoice queries.
• Ensure CIS, RCT, VAT and withholding tax compliance.
• Support cross-border invoicing and records in Dynamics.

Skills

Excel

Pivot Tables

VLOOKUP/XLOOKUP

Microsoft Dynamics ERP

Multi-currency

CIS/RCT/VAT knowledge

Stakeholder management

Communication skills

Attention to detail

Tools

Power BI

Job description

Subcontract Accounts Payable Specialist – £40,000

Pearson Carter is working with a growing international organisation operating across the data centre construction and engineering sector. They are looking for an experienced Subcontract Accounts Payable Specialist to join their Commercial team in Buntingford.

This is a key position supporting major projects across multiple international entities, with responsibility for subcontractor invoice processing, payment administration, commercial controls and international tax compliance.

THE ROLE

Reporting directly to the Head of Commercial, you’ll work closely with Commercial Managers, Quantity Surveyors, Project Managers and Finance teams to ensure subcontractor applications and invoices are processed accurately and on time.

You’ll support projects across multiple countries, making previous experience with international invoices, multiple currencies and overseas tax requirements particularly important.

Responsibilities

Process high volumes of subcontractor invoices across UK and international entities

Review invoices against subcontracts, purchase orders, variations, budgets and project milestones

Verify subcontractor applications and supporting documentation

Manage retention, contra charges, back charges and commercial adjustments

Maintain accurate cost trackers, accruals and payment forecasts

Manage subcontractor payment and invoice queries

Ensure compliance with CIS, RCT, VAT, reverse charge VAT and withholding tax

Support cross-border and jurisdiction-specific invoice compliance

Maintain accurate records within Microsoft Dynamics

THE CANDIDATE

We’re looking for an experienced Accounts Payable professional who understands the additional complexity of subcontractor payments within a project-led environment.

Previous Accounts Payable, Subcontract Administration or Commercial Administration experience

Construction, engineering, MEP or similar project-based industry background

Experience processing overseas subcontractor invoices

Multi-company and multi-currency experience

Working knowledge of CIS, RCT, VAT, reverse charge VAT and withholding tax

Hands‑on Microsoft Dynamics ERP experience

Strong Excel skills including Pivot Tables and VLOOKUP/XLOOKUP

Excellent numerical accuracy and attention to detail

Strong stakeholder management and communication skills

DESIRABLE

Experience within data centres, construction, engineering or infrastructure would be particularly advantageous.

Knowledge of Quantity Surveying and commercial management processes, including payment notices, applications for payment, retention and final accounts, would also be beneficial.

Experience with Power BI and knowledge of NEC, JCT or FIDIC contracts would be advantageous.

LOCATION

Buntingford

The position sits within the Commercial function and may involve travel within the UK.