International Subcontract AP specialist

Pearson Carter; Buntingford; On-site; GBP 42,000 - 66,000; Full time

Job summary

Pearson Carter is supporting an international business in the construction and data centre industry as they strengthen their Commercial function in Buntingford. The International Subcontract AP Specialist will own subcontract payments, international invoicing and project-based processes across global entities.

You’ll manage subcontractor applications and invoices across UK and overseas projects, ensuring accuracy, regulatory compliance and timely payments within multi-currency environments.

Qualifications

• Experience in Accounts Payable within a project-led environment.
• Exposure to construction, engineering, MEP or infrastructure projects.
• International AP experience preferred.

Responsibilities

• Manage subcontractor applications and invoices from receipt through to payment.
• Process invoices across multiple international entities and currencies.
• Check applications against contracts, POs, project progress and variations.
• Review supporting documentation before payments are authorised.
• Monitor retentions, contra charges and other adjustments.

Skills

Accounts Payable

Subcontract Administration

International invoicing

Cross-functional collaboration

Tools

Power BI

Excel

Pivot Tables

VLOOKUP/XLOOKUP

Job description

International Subcontract AP Specialist Buntingford

Pearson Carter is supporting an international business within the construction and data centre industry as they strengthen their Commercial function in Buntingford.

We’re looking for an experienced finance professional with a background in subcontractor payments, international invoicing and project-based environments. The position will have responsibility for ensuring subcontract costs are correctly recorded, validated and paid across a number of global entities.

WHAT YOU’LL BE DOING

Working alongside the wider Commercial, Finance and Project teams, you’ll take ownership of the subcontract payment process across a portfolio of UK and overseas projects.

A major part of the position involves handling transactions across different legal entities, currencies and tax jurisdictions, so previous international AP experience will be important.

Your responsibilities will include:

• Managing subcontractor applications and invoices from receipt through to payment
• Processing invoices across multiple international entities and currencies
• Checking applications against agreed contracts, purchase orders, project progress and approved variations
• Reviewing supporting documentation before payments are authorised
• Monitoring retentions, contra charges, back charges and other adjustments

INTERNATIONAL TAX & COMPLIANCE

Alongside the core AP responsibilities, you'll help ensure subcontract invoices meet the appropriate financial and regulatory requirements for the country and entity involved.

This will include:

• Reviewing CIS and RCT requirements
• Checking domestic and reverse charge VAT treatment
• Supporting withholding tax requirements
• Reviewing cross-border invoice documentation
• Ensuring appropriate tax and currency coding

SYSTEMS & REPORTING

Microsoft Dynamics ERP will be central to the role.

You’ll use Dynamics to manage supplier and subcontractor information, purchase orders, invoices, commitments, tax codes, currencies, accruals and payments.

You’ll also use Excel extensively for analysis and reporting, so confidence with Pivot Tables and VLOOKUP/XLOOKUP is important.

The business is continually looking to improve its processes, so you’ll also have the opportunity to contribute to better reporting, automation and financial controls.

WHAT WE’RE LOOKING FOR

You should have previous experience within Accounts Payable, Subcontract Administration, Commercial Finance or a closely related position within a project-led environment.

We’re particularly interested in candidates who can demonstrate:

• Experience processing subcontractor applications and invoices
• Exposure to construction, engineering, MEP or infrastructure projects
• International Accounts Payable experience
• Overseas subcontractor invoice processing
• Multi-entity and multi-currency experience
• Understanding of subcontract payment controls
• Knowledge of CIS, RCT, VAT, reverse charge VAT and withholding tax
• Experience dealing with cross-border transactions

ADDITIONAL EXPERIENCE

Candidates coming from data centres, construction, engineering or infrastructure environments would be particularly relevant.

Exposure to commercial or Quantity Surveying processes such as applications for payment, payment notices, retention and final accounts would also be useful.

Knowledge of NEC, JCT or FIDIC contracts, as well as experience using Power BI, would be an additional advantage.

LOCATION

Buntingford

The position is based within the Commercial team in Buntingford, with UK travel required when necessary.