Studio Operations Coordinator

Primo Interactive Limited; Greater London, Manchester, Wrexham; Híbrido; GBP 25.000 - 34.000; Jornada completa

Descripción de la vacante

Primo Interactive Limited is seeking a proactive office administrator to join our London team. You will raise and chase invoices, manage renewals calendars, and set up new starters, contractors, and suppliers, while partnering with the MD and account managers.

You will keep records tidy for audits and data requests, oversee office operations, and handle contracts and salaries discreetly. Familiarity with accounts software and spreadsheets is essential; Xero is a bonus.

Formación

• Experience running the administration of a small business or department.
• Comfort with accounts software, spreadsheets and a shared calendar.
• Careful, plain writing, because much of the job is email.
• Discretion, because you will see contracts, salaries and client terms.

Responsabilidades

• Raise and chase invoices and reconcile payments.
• Maintain renewals calendar for domains, hosting, software, insurance and premises.
• Set up new starters and contractors: contracts, right-to-work checks, accounts.
• Look after the offices: suppliers, deliveries, visitors, meeting rooms.
• Keep our records tidy enough that an audit or a data request is a day's work.

Conocimientos

Administration management

Accounts software

Calendar management

Clear writing

Herramientas

Xero

Descripción del empleo

An agency with offices in London, Manchester, Wrexham and Vilnius generates a lot of paperwork. Invoices go out and get chased. Domains, certificates, software licences and leases renew on dates someone has to be watching. New starters need accounts, equipment and a first-week plan. This role owns all of that.

You will work with the managing director and the account managers, and you will be the first person most suppliers and visitors deal with.

What you will be doing

• Raise and chase invoices, reconcile payments and keep the bookkeeper supplied.
• Keep the renewals calendar for domains, hosting, software, insurance and premises, and act on it early.
• Set up new starters and contractors: contracts, right-to-work checks, accounts, kit.
• Look after the offices: suppliers, deliveries, visitors, meeting rooms.
• Keep our records tidy enough that an audit or a data request is a day's work, not a month's.

What you will need

• Experience running the administration of a small business or a department, where you were the person who noticed.
• Comfort with accounts software, spreadsheets and a shared calendar.
• Careful, plain writing, because much of the job is email.
• Discretion, because you will see contracts, salaries and client terms.

Useful, not required

• Xero or a similar accounts package.
• Basic HR administration, including right-to-work and references.