Studio Facilities & Visitor Experience Coordinator

Universally Speaking Limited; Birkenhead; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Wellbeing Portal

Job summary

Universally Speaking is seeking a Facilities Coordinator for our Liverpool studio. You will support the General Manager and on-site teams to coordinate facilities, office services, contractors, visitors and security access in a busy, welcoming environment.

The role emphasizes proactive issue resolution, strong organisation and excellent communication with employees, clients and suppliers. Hours are Monday to Friday, 7:30am–5:00pm, 45 hours per week, based at our Liverpool City Centre studio.

Qualifications

• Previous experience in Facilities, Office Management, Administration, Reception or a similar coordination role.
• Strong organisational and time management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Proactive approach to identifying and resolving issues.

Responsibilities

• Support the day-to-day running of the Liverpool studio in coordination with the General Manager and onsite teams.
• Coordinate external service providers, contractors and facilities services to maintain high standards.
• Manage visitor sign-in, reception duties and security processes for staff and visitors.
• Assist with health and safety procedures, fire safety training and emergency procedures.
• Maintain office supplies, equipment and inventory and support monthly expense tracking.

Skills

Facilities coordination

Office management

Administration

Reception

Tools

Microsoft Office

Job description

Universally Speaking is seeking a Facilities Coordinator for our Liverpool studio. You will support the General Manager and on-site teams to coordinate facilities, office services, contractors, visitors and security access in a busy, welcoming environment.

The role emphasizes proactive issue resolution, strong organisation and excellent communication with employees, clients and suppliers. Hours are Monday to Friday, 7:30am–5:00pm, 45 hours per week, based at our Liverpool City Centre studio.