Studio Facilities & Office Operations Lead

Universally Speaking; Liverpool; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Wellbeing Portal including Live Chat

Job summary

Universally Speaking in Liverpool City Centre is looking for a proactive Facilities Coordinator to support the day-to-day operation of the studio. You will coordinate facilities, office services, contractors, visitors and security access, ensuring a safe, well-maintained, welcoming environment.

Reporting to the General Manager, you will manage office supplies, track expenses, assist with procurement, and act as the first point of contact for employees and visitors, delivering a professional

Qualifications

• Experience in facilities, office management, administration or reception coordination.
• Strong organisational and time management skills.
• Attention to detail with ability to multitask.
• Proactive issue identification and resolution.
• Professional and approachable communication.
• Ability to work independently and as part of a team.

Responsibilities

• Support General Manager with day-to-day running of the Liverpool studio.
• Coordinate external service providers, cleaners and maintenance.
• Identify and report maintenance needs and follow up on resolutions.
• Ensure reception and communal areas are clean, safe and well maintained.
• Manage office supplies, equipment and inventory; track stock levels.
• Assist with purchasing, tracking, and monthly expense reporting.

Skills

Facilities management

Office coordination

Administration

Reception

Microsoft Office

Tools

Microsoft Office

Job description

Universally Speaking in Liverpool City Centre is looking for a proactive Facilities Coordinator to support the day-to-day operation of the studio. You will coordinate facilities, office services, contractors, visitors and security access, ensuring a safe, well-maintained, welcoming environment.

Reporting to the General Manager, you will manage office supplies, track expenses, assist with procurement, and act as the first point of contact for employees and visitors, delivering a professional